February 2019 Print

    President's Report

    We are in full swing of preparing for this year’s Virginia Statewide Payroll Conference.  All of us are very excited to be returning to Roanoke, VA on October 10-11, 2019.  Many of you have already registered and we are very excited to see you.  For those of you who haven’t registered yet, no worries because early registration is OPEN and registering online is easy.  There is still time to be part of this year’s event. 

    Many of you join us each year and we love seeing you each year.  Our payroll community is one of the best, and I know that I have become a better payroll professional by having my great network from the VSPC.  The network has grown over the years because our members are telling their fellow payroll professionals.  At every location we have visited, new members have joined us and we have learned that many of them are there due to your referrals.  The best way to grow our payroll network is by telling our payroll friends about our conference.  There is so much to share; from the networking opportunities to learning compliance, or ways to improve your payroll processing.  Each one of us comes out of the conference with new things we have learned and a bigger payroll community who is always available to help.  So I ask all of you, have you told your payroll community about our event?  If not, please do.  We would love to meet them and have them join us in Roanoke, VA.

    Still, October is months away and we ask: how can we keep ourselves involved in our payroll community prior to the Virginia Statewide Payroll Conference?  Did you know that there are seven local payroll chapters involved in our conference?  One of them may be in your backyard.  Check it out:  Charles Town West Virginia Chapter, Washington Metropolitan Area Chapter, Shenandoah Valley Chapter, Southwest Virginia Chapter, Richmond Chapter, Colonial Capital Chapter, and the Hampton Roads Chapter.  These chapters vary in their educational opportunities but they can include chapter meetings, CPP/FPC Study Groups, online classes, community volunteer opportunities, and many more ways to get involved.  These chapters succeed due to their members’ involvement and the volunteers who work on the chapter.  Check them out and see if you would like to get involved.  It is a great way to build your network and feel great about your chapter’s success.  You can also get involved at the National level with the American Payroll Association.  My first committee with the APA was the APA Hotline where I can say where I am an expert and questions are fielded from other APA members to me.  Best part, if I don’t know the answer, I can send the question back and be honest that I am not an expert on a particular state or don’t know the answer to the member’s question.  It is great to help others in the areas you know.  Last but not least, you can volunteer to help the Virginia Statewide Payroll Conference.  If you want to help throughout the year or at the event itself, please reach out to me or any member of the board.  We would love for you to join us.  Our volunteers are the reason our conference continues to be a great success.

    So I challenge all of you to get more involved.  You can invite a payroll professional to join us in Roanoke, VA this year.  You can get more involved in the conference by volunteering.  You can network and develop your payroll community by attending a local chapter event.  If you are a National Member, check out the volunteer opportunities there.  I’m sure from the local to national level, you will find something that interests you.  We all grow when we help each other.

    In the end, I can’t wait to see you all in October.  I know it feels far away but it will quickly approach and if you haven’t registered, don’t wait and register today.  If you ever have any questions about our event, please reach out to me or a member of our board. 

    See you soon!
    Carrie Louise Hovell, CPP
    VSPC President

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    Find it in your heart to register for the Virginia Statewide Payroll Conference October 10-11, 2019 in Roanoke, VA.  You have completed a successful year-end and off to a great start for 2019. Now you’re just a heart-beat away from bigger and better challenges, so get registered now.

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    Greetings all!

    Although it seems that we are a ways away from the conference, know that the Speaker Committee is finalizing some power-packed speakers and sessions for this year’s conference.  As we are wrapping the bow for speakers, if you (or anyone you know) is interested in speaking at this year’s conference, please reach out to the committee TODAY at

    Also, the committee is in need of volunteers!  Volunteers assist with communicating with the speakers and finalizing arrangements with their travels to the conference.  Please reach out to us if you are interested.  Come on, you know you want to! 

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    Hotel Reservations

    The Hotel Roanoke & Conference Center, Curio Collection by Hilton

    Did you say let’s go eat??

    If you decide to come to the hotel before the conference or stay a little after the conference the hotel offers on-site restaurants and lounges for you to enjoy. 

    Restaurants & Lounges

    • STEAM Coffee +Eatery: It is the newest addition to the historic property’s dining venues. STEAM is an authorized purveyor of Starbucks® and serves breakfast from 5:30 am to 11 am. Consider outdoor seating for lunch or dinner, set from 11 am to 8 pm. Admire the region's treasured rail heritage in the design and themes at STEAM Coffee + Eatery.

    • The Pine Room Pub: This is a great place ot relax in their club atmosphere where a lighter menu is available in the evening hours. Sit by the fireplace or play a game of billiards and enjoy sandwiches, snacks, and a beverage of your choice or an ice cold draft beer. Formerly a World War II Officer's Club, The Pine Room Pub is located near the Palm Court and is a place where many memories will be rekindled and new traditions begun. The Pine Room Pub features entertainment on Friday and Saturday nights.

    • The Regency Room: Regency Room is the heart of the Roanoke social and cultural life. The restaurant, under the direction of Executive Chef Stephen DeMarco, features French-inspired Southern cuisine and is open year-round, including holidays. The Regency Room offers daily breakfast and luncheon buffets as well as The Grand Sunday Brunch. With seasonal menu offerings, live entertainment, and an opportunity to sample what southwestern Virginia has to offer, every day is special.
    • Room Service: Of course if you just want to stay in your room you can alwatys order through room service.


    Don't forget Jasmine's rule number one about meals, "Always get your dessert first."

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    Conference Committee

    VSPC is looking for volunteers!

    It takes many helping hands to put on a successful conference each year.  The following committees are currently looking for new volunteers to help:

    • Donations – this is the committee who organizes all of the amazing door prizes! Please contact Liz Burroughs at if you are interested.
    • Exhibitors – the exhibitor committee works with our Vendors and organizes the Exhibitor Hall. Please contact Stephanie Salavejus at for more information on how you can help!
    • Social Media – this committee is responsible for the fun online content & contests you see each year. If you have internet access then you could be our next social media volunteer – no experience necessary! Please contact Corina Hurt at to volunteer.
    • Speaker Committee – the #1 reason to attend VSPC is our wonderful speakers and their wealth of payroll knowledge. The speaker committee is looking for volunteers to help coordinate speakers for this year. Please reach out to Gerard Hall at to lend a helping hand.

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    CBIZ – Platinum Sponsor

    Growth and Success. Efficiency and Profitability. It’s likely these goals are top priorities for your business. It’s also likely that the daily distractions of financial and employee issues diminish your ability to focus on those goals.

    CBIZ enables you to dedicate your time to critical business matters by providing custom solutions that help you manage your finances and employees.

    We offer clients exceptional quality and diverse capabilities with the personal attention your business needs and deserves, all with a single focus: your success.

    For more information, contact your local CBIZ Advisor or call our toll-free help line, 1-800-ASK-CBIZ (1-800-275-2249) or by visiting our website: 

    Follow us on Twitter @cbx


    WELCOME WISLEY – Copper Sponsor

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    Chapter News

     Charles Town West Virginia Chapter

    Please check us out at We invite you to join us for our March 8th quarterly chapter meeting on “Communicating Effectively and Confidently” for 1.5 RCHs. Our meetings are held at American Public University, 393 North Lawrence Street, Charles Town, WV 25414 at 2 pm.

    For more information, please contact or register online for this event. We look forward to seeing you at our chapter meeting!

     Colonial Chapter 

    The Colonial Capital Chapter is excited to announce the offering to attend CCC events in-person or virtually.

    CCC’s virtual events bring together payroll subject matter experts to deliver presentations our members can attend from their office. The virtual attendees can interact and engage with the presenter and in-person attendees.  The events have a high level of energy in part to our virtual meeting coordinator (VMC).  The VMC moderates between the live meeting and the virtual participants. Virtual attendees participate in activities, share their results and ask questions of the presenter the same as in-person attendees.  Our real-time polls and surveys provide the chapter valuable feedback on the topics and needs of our growing family of CCC members. 

    The CCC is dedicated to the education and advancement of payroll professionals.  Learn more by visiting our website


     Hampton Roads Chapter

    The HRAPA is off to a great year! We are excited to have opened up our membership renewal with an opportunity for members who renewed by January 31st to be entered into a drawing for a Free VSPC registration & 1-night stay at the conference hotel!  Best of luck to all who entered by renewing their membership by the January 31st deadline!

    We had such a great time at our February 14th Breakfast Meeting and invite all in the Hampton Roads area to join us at our upcoming April 11th Meeting; you can register here

    Follow us on our Social Media:  Facebook (don't forget to like our page), Twitter, & LinkedIn


     Richmond Chapter

    Chapter Meeting, February 20, 2018, 8:00 AM to 11:30 AM

    Guest Speakers:  Bill Dunn, Director of Government Relations of the American Payroll Association; Robert Half Professional Training, Betty Martin Recertification Education  

    2 RCH, $30.00 Member Registration and $50.00 Non-Member Registration

    Sponsor: Rapid Pay Card

    See Richmond Chapter website for more information


     Southwest Virginia Chapter

    Chapter Meeting, February 28, 2019, 8:30 AM to 10:00 AM

    SAVE THE DATE - Guest Speaker:  TBD                

    See the SWVA Chapter website for more information and to register for the chapter meeting.


     Washington Metropolitan Area Chapter

    Webinar - March 22
    12:00 pm – 1:00 pm

    Topic: Record Retention
    Trying to get your files in order? Space limited in your office?  Don't want to hold on to more than you are required to? This is the class for you. We will review the requirements of several agencies and the data employers are required to keep on file. In the end, you could lose some paper weight. 

    Approved for 1.0 RCH
    $15 for WMAC members


    Chapter Meeting - April 11
    11:30 am – 2:15 pm
    Hyatt Place Herndon/Dulles Airport

    Topic: Payroll Checklist – The Secret to your Success
    The Payroll Checklist: Save time and ensure accuracy with each cycle. Are you currently using a Payroll Checklist? This document comes in many forms and can be managed by many people. What are best practices? What is essential for the checklist? Let’s explore all of the possibilities and organize our payroll processing!

    We will review:

    • What belongs on the checklist?
    •  How do we connect our checklist to our procedures? 
    • What options do we have for storage and management our checklist? (Excel, OneNote, Paper, etc.)
    • How do we keep up with changes?
    • What other points in the year would a checklist be helpful? (supplemental payrolls, month end, quarter end, year-end, etc.)


    Discussing these options along with the flow of our processes will allow us to stay ahead of any issues and not become derailed by unexpected problems. A well-documented and organized checklist can be a lifesaver for a payroll professional.

    Approved for 1.5 RCH
    $30 for WMAC members / $45 for non-members

    Please visit for details and registration!

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