October 2019 Print

    President's Report

    In just days, we will be coming together in Roanoke, Virginia.  I don’t know about you, but I am beyond excited about this year’s conference.  As a child that grew up with the original Star Wars and even took up the violin in third grade because the instructor played the theme to Star Wars, I can’t wait to be in our own version of Payroll Strikes Back.  All our Payroll Jedis will be congregating in one place and learning from of the top Jedi masters out there.  It will be a force worth reckoning with.

    If this is your first time at the Virginia Statewide Payroll Conference, WELCOME.  For many of you returning this year, THANK YOU.  We are excited to see you all again.  Be sure to be friend to the new Jedis and welcome them to our event.  We are excited to have you join us in Roanoke, Virginia.  For two days, you will have the opportunity to:

    • Meet new people and develop your payroll network/family. I use the term family because it is so true.  I have been part of this conference since 2010 and the people I have met with have helped me to solve a problem at work, determine if a payroll system is a better option for my company, improve processing and communications to employees, and so many more items.  I have found these people have your best interests at heart and they wish for you to succeed.  So, don’t be shy, say hello, build your network, and grow your payroll family.


    • Interact with exhibitors who have sponsored this year’s conference. They have wonderful products and services and are happy to answer any questions you may have.  Even if you aren’t currently looking for something, please take the time to learn about what they have to offer.  I can tell you from personal experience, you will be glad you did.  Six months down the road, your manager could ask you how to improve your payroll process and you will remember talking with a vendor and how helpful that service would be to your company.  It’s worth learning what is out there because you never know when it can help you.


    • Learn from the best. I’m not exaggerating.  These instructors are subject matter experts and work hard to get us the information we need to do our job better.  It will be an interesting two days of learning and be sure to ask questions.  If they don’t have the answer, they can help you find it.  Also, take the time to meet the speakers.  Many of us have learned from them over the years.


    Our VSPC Committee has been working hard to get the event together for you and I want to thank them for the weekends and evenings they have committed from their personal time.  It does take a lot of time throughout the year but as you can see, the committee is dedicated to a great event filled with fun, learning, and networking.  I would also like to thank the members of our payroll community who are taking time from enjoying the conference to help us register attendees, collect your meal tickets, and introduce speakers.  If you would like to get more involved in this event, please email me before the event or stop me or one of the members of the board and let us know.  We would love to have you part of this committee.

    In the end, we can’t wait to see you in just a few days.  It is going to reach beyond the stars.


    See you soon,

    Carrie Louise Hovell, CPP
    VSPC President

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    The registration desk will be open at the following times:

    Wednesday 10/9 from 5:00pm - 7:00pm
    Thursday 10/10 from 7:15am - 7:45am
    Friday 10/11 from 7:15am - 7:45am

    We look forward to greeting everyone in Roanoke!

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    Hotels Committee

    In a few more days we can’t wait to welcome you to Virginia Statewide Payroll Conference at the Hotel Roanoke.  Here are few things to keep in mind when you are preparing for the conference. 

    1. Wear layers, there is going to be one room that you might find cold and another room that you might find warm.
    2. Wear your walking shoes. The meeting rooms are spread out between the conference room floor and the downstairs meeting rooms so there will be some walking.  There is an elevator for those who need one. 
    3. You can find the conference room locations on the display boards at the hotel. Rooms to note that are the General Sessions will be held in Roanoke Ballroom AB, Exhibit Hall is in the Roanoke Ballroom CEF, dinner is in the Crystal Ballroom, and breakout rooms are in the Mill Mountain, Washington Lecture Hall, and Crystal Ballroom. 
    4. Breakfast will be served each morning of the conference at 7 a.m. There will be a morning snack break and an afternoon snack break each day. Lunch will also be served each day.  There will only be dinner on Thursday.  Don’t forget to bring your meal ticket for breakfast, lunch and as well as dinner.  It is a coke product hotels so if you need your Pepsi to survive please don’t forget to bring some with you. 

    We can’t wait to see you there!

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    We made it…the week of conference!  Bags packed?  Before you zip up your luggage, don’t forget to print off your session slides at If you don’t see a session link to download, no worries!  Some presentations will be posted after the conference.  Feel free to ask your speaker for a copy of their presentation or session handout if one is not available online.

    Safe travels and see you soon in Roanoke!

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    Platinum Sponsor

    CBIZ is one of the nation's leading providers of business services including accounting and tax, benefits and insurance and a wide range of consulting services.

    With over 100 offices and over 4,600 associates in major metropolitan areas and suburban cities throughout the U.S. CBIZ delivers top-level financial and benefits and insurance services to organizations of all sizes, as well as individual clients, by providing national-caliber expertise combined with highly personalized service delivered at the local level. 

    Gold Sponsor

    Powering the Decisions that Move People Forward

    Equifax - Blending unique data, analytics, and technology to create insights that help people make more informed decisions. 



    FOCUS - PowerTime is a suite of web-based time and attendance solutions. By logging in from your web browser, you and your employees can access it anytime, anywhere.

    Bronze Sponsors

    Netspend is a leading provider of FDIC-insured VISA Prepaid, Prepaid Mastercard, and corporate prepaid card solutions through our issuing banks in the United States. 

    Hiring made easy for full-time finance and accounting 

    Robert Half specializes in providing businesses with skilled finance and accounting professionals on a full-time basis. We combine cutting-edge recruiting technology and matching algorithms with best-in-class customer service and seven decades of staffing experience to help hiring managers like you find the right fit quickly and efficiently. Robert Half Finance and Accounting also provides a staffing solution dedicated to the banking and financial markets.


    Copper Sponsors

    No matter the industry, you can count on NOVAtime's complete Workforce Management applications to meet the needs of your most demanding business requirements. With experience and expertise you can trust, we have developed innovative solutions with cutting edge technology that can provide anything from automated time tracking  - anywhere, anytime - to complex labor costing and analytical reporting. 

    Reduce the time and risk of HR and Payroll Processes. Automate repetitive administration and onboarding tasks and focus efforts on improving core competencies. 

    Wisely Pay by ADP™

    The future of pay is here. Today’s workforce is evolving and expecting more advanced pay options. Keeping up with the many ways your employees want to get paid can be difficult and time-consuming; let ADP help by putting you on the fast track to embrace the future of pay.To help employers keep up with employees growing pay demands, their evolving demographics and working arrangements, Wisely Pay by ADP helps enable a fully electronic payment solution designed for nationwide compliance. Relying on best-in-class, wholly-owned technology built specifically to manage paycards allows for innovative enhancements. Our ADP Field Support team is there to help by providing customized onboarding, field training and ongoing program monitoring focused on achieving your electronic goals. Wisely enables employers to better meet employee demands while reducing costs and minimizing the burden of their payroll staff.

    Download our Paycard Vendor Evaluation Tool to help you evaluate various paycard offerings.

    Market Place Sponsor

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    VSPC Social

    Wow, only a few more days before we all meet up again in the beautiful city of Roanoke, VA.  This is such an exciting time for us, not just because fall is right around the corner, but because it is that time of year when we all come together to network about our favorite topic, “Payroll”.   The excitement, the fun, the networking, learning new interesting payroll items.  I can’t wait to see everyone in Roanoke. 

    We have put the final touches on the social evening, DJ Freddie Mac is ready to help entertain you while we whisk you away for a fun filled evening of “Price is Right”.  (do you know the average price of items in a grocery store?) 

    Don’t forget about the selfie station we will have set up.  Come to the selfie station and show us which side you are on, and how you battle your payroll issues of compliance. Take a few pictures and post them on our social media sites for all to see how you battle your payroll compliance. 

    Don’t forget to look for rocks.  We will start posting pictures of some of the rocks and shells that you will be looking for.  Take them home with you and who knows, maybe one of our rocks or shells will travel around Virginia for a while.

    See you all there!

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    We are pleased to give you a sneak peek of the amazing prizes you can win through this year’s charity raffle. Raffle tickets will be sold throughout the conference and 100% of the raffle sales will be donated directly to this year’s charity – Local Office on Aging.

    Charles Town West Virginia Chapter (CTWV)“Princess Leia’s Bath Experience”

    A basket filled with a bath towel, loofah sponge and mesh bath pouf sponge, Dr. Teal’s foaming bubble bath, lotions and bath gels, hair band, bath pillow, bath balls and salts, fascial scrub, white diamonds perfume, nail/make-up pouch, bath journal, candles and a wine glass with a bottle of Red Velvet wine from Cupcake vineyards to relax.

    Colonial Chapter (CCC)“Ultimate Star Wars Fan Gift Basket”

    Perfect for a wintery night by the fire, curl up with a Star Wars fleece blanket.  Featuring the iconic logo, this blanket simple yet bold and will compliment your homes decor with its simple design and color scheme. The fleece is ultra-cozy and will keep you warm through the winter. Kick back with a bottle of wine chilling in a Star Wars thermal wine bag while you admire your one of a kind Star Wars wine glasses, adorned with Star Wars glass charms that compliment your unique serving plate.  But that is not the end of your galactic bounty of gifts… many more surprises included in your Ultimate Star Wars Fan Basket.

    Hampton Roads (HRAPA)“Welcome to the Hampton Roads Star Cruiser”

    Welcome Payroll Jedi aboard the Hampton Roads Star Cruiser.  We are honored that you are joining VSPC council to defeat Darth Vader and the Darkside evil doers.  Please enjoy our Payroll Warrior Welcome basket.  It contains a Ring doorbell, a Welcome mat wine and more. The Hampton Star Cruiser hyperspace coordinates is set for VA Statewide Payroll Conference in Roanoke, Virginia to conquer the Darkside.  May the Payroll force be with you.

    Southwest Virginia – “Deluxe Picnic Cooler Gift Basket”

    Includes a 2020 Women’s Monthly Planner & Pen set, Lapel Pin with Presentation Card, Sierra Insert Tumbler, Traveler Two Pocket Tote, Full Color Manicure Set, Insulated Laminated Eco-Lunch Bag Laminated, Eco Shopper Tote, 2 Section Food Container with Utensils, Magnetic Sticky Pad and more.

    “Cornucopia of Treats” to enjoy this fall

    Washington Metro Area Chapter (WMAC)“Use the Force basket”

    While we may not be able to use Jedi, mind tricks this Alexa-enabled basket will certainly get you close! One lucky winner will bring home a new Amazon Fire HD 8 tablet, enabled with hands free Alexa, perfect to pair with your new Amazon Echo Dot. Basket also includes fun Star Wars extras!

    Carrie Hovell – “Kate Spade Purse”

    Take the night out on the town and add a little sparkle.  This silver sparkling purse will be the great add to any outfit for your date night.  Don’t be afraid of the glitter – you are the star of the night and everyone deserves to be in the spotlight.

    Daniel Dycus – “Richmond - The heartbeat of Virginia”

    The city that inspired Patrick Henry and his most famous statement, “Give me liberty or give me death.”  This influential city is represented in this artwork by Michael Tompsett. A metal-framed poster of Richmond roads will let you travel the city while sitting in your own home. You’ll see the city in today’s highways and byways without the traffic. 

    Stephanie Salavejus - “It's beginning to look a lot like Christmas”

    Ev'rywhere you go
    take a look in the five-and-ten,
    Glistening once again
    With candy canes and silver lanes aglow …..

    Let the spirit of Christmas warm your heart as you decorate your home:

    • 13” x 13” It’s Beginning to Look a Lot Like Christmas Artwork
    • Holiday Wreath
    • Four Handmade Ornaments
    • 9” Holiday Lighted Shadow Box
    • 9’ Custom garland
    • 10 Handmade holiday greeting cards

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    Social Media

    Get Ready…..Get Set…..Let’s Have Some Fun Jedi’s

    Who is ready to have some fun?  We are all geared up and ready to socialize and network while learning some amazing things this October.  Social Media has been working to prepare another interactive contest to get everyone involved!  Here is a sneak peek at some of what is in store for the 2nd annual Social Media Contest:

    • Take a picture of at least 3 speakers and post it to Social Media using the hashtag #VSPC19.
    • Take a picture in front of the Star Wars backdrop. You will receive an extra point if you are in a Star Wars costume and post using #VSPC19.

    As you can see, it’s going to be a great time this year.  Be sure to bring your favorite Star Wars costume or a themed prop and remain in the spirited theme.  We are so excited to see everyone this year and look forward to getting everyone involved on the fun we will be having!


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    Chapter News

     Charles Town West Virginia chapter

    Please check us out at We invite you to join us for our December 13th quarterly chapter meeting on “Year-end Changes for 2019 and Updates”, speaker Mike Baer, CPP for 1.5 RCHs. Our meetings are held at American Public University, 393 North Lawrence Street, Charles Town, WV 25414 at 2 pm. For more information, please contact [email protected] or register online for this event. We look forward to seeing you at our chapter meeting!


     Richmond chapter

    Richmond Chapter All Day Meeting, December 4, 2019
    The Place at Innsbrook, 4036-C Cox Rd, Glen Allen, VA 23060
    6 RCH, $100.00 Member Registration and $125.00 Non-Member Registration

    See Richmond Chapter APA website for more detailed information


     Southwest Virginia Chapter

    The Southwest VA Chapter will hold their next meeting on October 24th from 8:30am to 10:00am at American Healthcare LLC.  Topic is TBD.  Due to the Thanksgiving holiday there will be no meeting held in the month of November.  The December meeting will take place December 5th from 8:30am to 10:00am at American Healthcare LLC. The topic will be “Preparing for Year-End and 2020.”

    Visit our website at for updates.


     Washington Metropolitan Area Chapter

    Planning Meeting
    October 19, 2019, 9:00 am – 1:00 pm
    Courtyard Marriott Tysons Corner

    This meeting is designed to plan for the future of the WMAC.  Join us as we discuss activities and events for the chapter in 2020.  The meeting is open to all active WMAC members, and we welcome your opinions and ideas.  This is a free event and includes hot breakfast.

    Please register on our website for attendance & headcount planning purposes.


    Webinar – “The Tax Cuts and Jobs Act”
    October 23, 2019, 12:00 – 1:00 pm

    What did you do to my paycheck?? I ended up owing taxes this year!”  One may have heard this from coworkers as they prepared their tax returns this past year.  The Tax Cuts and Jobs Act represents the largest change in tax law since the big Tax Reform Act of 1986. This webinar will cover all the important details which payroll professionals need in order to advise employees how they have been affected by this massive tax Act. The legislation is quite complicated but it will all be explained in plain English as well as ways to ensure your employees are aware of how they are affected.

    Speaker – Gerard Hall, CPP, Payroll Technical Operations Manager for CBIZ

    This webinar has been approved for 1 RCH. Registration is $15 and is for active WMAC members only.

    Please visit for details and registration!

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