August 2018 Print

    President's Report

    Carrie Louise Hovell, CPP
    Infinitive, Inc.

    Hello Friends of the VSPC

    Can you believe that we are already in August, Labor Day is just around the corner, and for most, school is about to start. Well, the VSPC is also busy! We are in the final planning of this year’s conference. Let me tell 8 exciting facts about this year’s conference.

    1. The conference is awarding up to 12 RCHs
    2. Our theme “Payroll Revolution” fits perfectly with our location, Williamsburg, VA. Extend your stay and see what is in this great historic city
    3. Registration is larger than last year’s, which means more opportunities for networking with peers you know and many you may not know.
    4. Payroll Professional of the Year (PPY) nominations are open! We have more nominations than ever before, and nominations are open until August 31. Nominate yourself or one of your payroll friends. Would it not be awesome to know you had something to do with the winner?
    5. This year we have several exciting, new session topics for you, the payroll professional. Visit our agenda for more details. 
    6. The Evening Social has a new format. DJ, Dancing, and PRIZES…. They are awesome prizes, but you must be present to win – Kate Spade Purse, Vivitar 4K Action Camera, Amazon Echo Dot, Echo Show, Amazon Fire Tablet, and an Insignia HD TV.
    7. Currently, we have 3 new vendors in our exhibit hall.
    8. Our charity raffle table is gearing up and will have some fabulous raffles for you, which in turn helps our charity Transitions Family Violence Services

    If you have not registered, you have until September 14th to go ahead and join in on the fun. This year, Payroll Revolution will take you through a time warp from historic to current:
    • “Virginia Labor Law and Employment Tax” to “Federal Data Compromises and the Tax Cuts and Jobs Act”
    • “Timekeeping”, “Overpayments”, and “Termination Pay”
    • “Dealing with Failure: We all Fall Down, but we get up” to “You Are a Leader – But You Are Human”

    There are many other sessions that will help you the payroll professional stay current in this ever-changing world of payroll that we live in.

    In closing, I hope that you have had a fantastic summer, have some wonderful Labor Day plans, and that I will personally get to say hello to you in October.

    Have a great week!

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    Exhibitors, Sponsors and Government Sponsors

    The VSPC provides attendees with the opportunity to engage with leading companies displaying and demonstrating their products. We are excited to introduce exhibitors who will be participating this year and offering you a unique chance to experience the latest technology and innovations.

    Platinum Sponsor - TimeClock Plus

    Time and Attendance & Workforce Managment Solutions

    Timekeeping innovations simply done. Visit our website: timeclockplus

    Gold Sponsor - Global Cash Card

    Simple implementation, learn more at

    Silver Sponsor - Bloomberg Tax

    Visit to download a FREE trial.

    Bronze Sponsor - iiPay


    The most innovative, global payroll solution in the world.  Visit our website

    Bronze Sponsor - NOVAtime Technology

    Learn more about NOVAtime Technology, visit

    Bronze Sponsor - Rapid PAYCARD

    For more information, contact:
    888.828.2270 • •

    Copper Sponsor - Randstad

    For solutions visit -

    Bronze Sponsor - HBS 


    Copper Sponsor - PenSoft 

    We have big news starting on September 1st!  We will unveil our new website. It has been a six-month project and we are so excited to share the results of our team's hard work.  

    Government Sponsors

    Virginia Department of the Treasury Unclaimed Property Program protects the property interests of citizens by promoting compliance with the unclaimed property act and returns unclaimed property to the rightful owner.

    Visit us in the exhibit hall and our team will help you identify and claim property rightfully yours.  Learn more by visiting

    The Bureau of Labor Statistics (BLS) of the U.S. Department of Labor is the principal federal agency responsible for measuring labor market activity, working conditions, and price changes in the economy. Its mission is to collect, analyze, and disseminate essential economic information to support public and private decision making. As an independent statistical agency, BLS serves its diverse user communities by providing products and services that are accurate, objective, relevant, timely, and accessible.

    The Tax Cuts and Jobs Act changed the way tax is calculated. The IRS encourages taxpayers to perform a quick “paycheck checkup” by using the Withholding Calculator to check if they have the right amount of withholding for their personal situation.

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    Kingsmill Double Tree by Hilton
    October 11-12th, 2018

    Leadership styles are engaging in revolutionary transformations in preparation for the next generation of workforce, are you prepared?
    Revolutionary change is when an organization anticipates a change before it happens and views these potential changes as a business challenge.

    Often times payroll professionals have resisted initiating the necessary actions to facilitate the revolutionary change.

    You Are a Leader - But You Are Human – Nicole Smith, CDBC ~ Director of Instructional Design and Learning Development - American Payroll Association / Global Payroll Management Institute

    Leadership-It Is Something We Can All Be – Linda Dailey, CPP ~ Director of Payroll for American Public University

    Managing Across Generations – Lura Woodley, CPP

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    Evening Social

    By Martha Seemiller

    Can you believe it is August already! In just 2 months, we will all be together again at another wonderful education packed payroll conference. VSPC Social committee is all geared up to help give a great social event this year. We are going to have a great DJ help bring us our entertainment this year. We have DJ Kenny Stockman all set up and he will help us with our own version of “Let’s Make a Deal” (complete with really cool prizes including a TV and of course ZONK prizes) you will not want to miss this but you must be at the social and ready to play some games and dance in order to be eligible for prizes.

    We will also have Rocks. Yes, I said rocks. Anyone that goes onto social media now a days, I am sure you have seen the talk about rocks. Painting rocks and then hiding them for others to find. Finding rocks and then re-hiding them somewhere else. This year the VSPC Social Committee is busy painting rocks that we will hide around the hotel. Some rocks may have a prize attached, some rocks will just be super cool rocks to keep or take back home and re-hide in a park somewhere. Please stay tuned for more updates on Rocks and how we will incorporate them into the conference this year.

    So if you have not already registered for the conference, what are you waiting for? It is going to be fun and there might even be jokes? if they let me have the mic again.

    Knock knock.
         Who’s there?
         Egg who?
    Eggcited to see you all again!
    Ha ha ha ha

    Knock knock!
         Who’s there?
         HIPAA who?
    I can’t tell you that!
    Ha ha ha ha

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    The Speaker Committee is pleased to introduce another new speaker to our line-up; Dr. Marie Gould Harper, the Program Director of Management at American Public University. She holds an undergraduate degree in psychology from Wellesley College, a master’s degree in instructional systems from Pennsylvania State University and a doctorate in business from Capella University. She is a progressive coach, facilitator, writer, strategist and human resources/organizational development professional with more than 30 years of leadership, project management, and administrative experience. Dr. Gould Harper has worked in both corporate and academic environments.

    Dr. Gould Harper is an innovative thinker and strong leader, manifesting people skills, a methodical approach to problems, organizational vision and ability to inspire followers. She is committed to continuous improvement in organizational effectiveness and human capital development, customer service and the development of future leaders.

    Thursday Morning Opening General Session
    Title: How Do You Take Care of “MIE”?
    Description: As we strive to do the best job we can for our employers, families, and community, we sometimes neglect the one person responsible for juggling all of the balls and keeping everything running smoothly – YOU! Ask yourself, what do I need to do in order to take care of me? The session provides an opportunity to motivate, inspire and encourage you to be the best person that you can be for yourself. How can you alter what you are currently doing in order to ensure that you are taking care of your personal needs? Come out and let’s chat.

    Friday Lunch General Session
    Title: Dealing with Failure: We All Fall Down, But We Get Up!
    Description: One of the factors identified as being a culprit of unauthentic work relationships is the fear of failure as well as the fear of success. What has conditioned us to be afraid of making a mistake to the point that we are frozen and unwilling to take a risk? How can we change our organizational cultures to be accepting of innovative ideas that may involve a few setbacks before we experience utopia? Let’s discuss how we can get over failure, move on and become a success!

    Welcome back to the conference, Frank Lynch! Frank is a Director and Assistant General Counsel for Allianz Worldwide Partners and works in Richmond, Virginia.? He is responsible for managing the company’s contracting process.? In addition, Frank also serves as the primary legal point of contact for the company’s Human Resources department, assists with managing large litigation matters, and supports the Market Management Department with intellectual property matters.? He joined AWP in November 2007 as Senior Counsel.?

    Frank is a 1991 graduate of The College of William and Mary (A.B. in Government).? Following graduation, he worked in Richmond as a litigation paralegal for two years.? In 1993, he began law school at the Columbus School of Law (Catholic University of America) and, after his first year, transferred to the Marshall-Wythe School of Law (William & Mary).? He earned his Juris Doctor in 1996 and is admitted to practice law in Virginia.?

    Frank will lead us through two breakout sessions on Friday morning:

    Session: Friday Breakout 3b (9:20 – 10:50am)
    Title: Employment Law Issues in the “Gig Economy”
    Description: As more companies turn to on-demand workers to save money and provide flexibility, changes in labor, privacy and tort law are at the fore. The gig economy is often touted as a natural evolution of the employer-employee relationship, with companies enjoying access to a larger and cheaper pool of talent and workers enjoying flexible hours and a better work/life balance. However, as the gig economy continues to redefine “work”, many workers are finding themselves shortchanged and are now fighting back. The criticisms of the gig economy vary widely, but center around two themes: a lack of benefits and unfair pay. Let’s explore the evolving legalities and how they’re impacting the legal issues in the workplace.

    Session: Friday Breakout 4d (11am – 12:30pm)
    Title: Hot Topics of Employment Law for 2018 and Beyond
    Description: There have been a lot of developments in Employment Law in 2018, most notably #MeToo and Times Up. On the ADA front, drugs, stress and leave are trending topics. The DOL and its Wage & Hour Division has established the Payroll Audit Independent Determination program for voluntary resolution of potential overtime and minimum wage violations under the FLSA – how is it working?? There are growing trends on the state and local government level of employment statutes involving paid sick leave, ban the box and other restrictions on background checks, marijuana legalization, salary inquiry bans, etc. We’ll review some of these hot topics and see where things may be headed in 2019.

    Another familiar face returning this year is Lura Woodley, CPP, PHR. Lura is a multi-disciplined professional with over 20 years of experience in Accounting, Human Resources and Payroll. She has a solid Accounting background which started in the US Army as an Accounting Specialist and spans across the government, non-profit and private sectors. As a Payroll Director for the Armed Forces Services Corporation, Lura directs a team who is responsible for the payroll of over 3,000 government contractors who are dedicated to improving the lives of Service Members, Veterans, Families, Civilian Federal Workers and Federal Program Recipients.

    Lura has been involved in payroll since 1999 after her relocation from New York City and has held positions such as Payroll Administrator, Payroll Specialist, Personnel Supervisor, Payroll Supervisor and Payroll Manager. Lura is an active member of the APA’s Washington DC Metropolitan Area Chapter where she currently serves as the Education committee chair.

    Lura holds a M.S. in Accounting from Strayer University and earned her CPP designation in 2009 and is also a Certified Human Resources Professional and has earned both the PHR and SHRM-CP

    Session: Friday Breakout 3a (9:20 – 10:50am)
    Title: Managing Across Generations
    Description: This presentation will enable participants to identify and understand the characteristics and traits of the four generations currently in the workforce. The concepts discussed will allow payroll management and payroll staff to effectively work with others to achieve goals; develop and maintain relationships with others; and adjust approaches to suit different people and situations. In addition, participants will be taught to respond appropriately to the needs, feelings and capabilities of others along with best strategies to achieve maximum productivity from members of each generation.

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    What can I do to help victims/survivors?

    Listen…without judging your family member, co-worker or friend may feel ashamed, embarrassed, or alone. This may be the first time they have talked about the abuse. Do not rush to provide a solution.

    Tell them…no one deserves to be afraid, threatened or physically abused. There is no excuse.

    Safety…let the victim know that you are concerned for their safety especially if they remain in the relationship. Advocates are available 27/7 to develop a safety plan whether the victim stays or leaves the relationship.

    Help is available…Transitions offers a safe, empowering, and non-judgmental environment for victims/survivors of abuse.

    Let them know…as a victim/survivor you have rights and options.

    24 Hour Crisis Hotline (757-723-7774)

    If you are in a crisis or in need of immediate assistance, the crisis hotline is available 24 hours a day with trained crisis intervention advocates and volunteers.

    Translators are available via the Language Line. Solutions for non-English speaking callers. All calls are confidential and free.

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    Hotel Reservations

    Reservations: The Virginia Statewide Payroll Conference group rate of $101/night + tax, is available one day before and after the conference!  Call 1 (800) 222-8733 and reference the group name Virginia Statewide Payroll Conference 2018 or group code VSP.  You can all so use the reservation website by September 10th, 2018 (or until sold out).

    To make your reservation at On the left of the page enter the dates of arrival and select “Add special rate code".  Select “Group Code”, where you will enter your "ID code" of VSP.  The group rate for this event is $101.00 per night.  To get the government rate, check the “Government / Military Rate” box on the left side of the screen.  Please contact the hotel directly in regards to accommodations for early check-in and late check out.

    Hotel Amenities:  The hotel offers complimentary parking, indoor and outdoor swimming pools, modern 24-hour fitness center and their signature chocolate chip cookie!!

    Local Attractions:  DoubleTree by Hilton Hotel Williamsburg is the closest hotel to the thrilling Busch Gardens theme park. The hotel offer shuttle service to and from the park (fee applies).  While you are in Williamsburg, enjoy a round of golf on one of Williamsburg’s world-famous courses.  The hotel offers easy access to dining and shopping at the Premium Outlets shopping mall.

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    Chapter News

    Please check us out at We invite you to join us for our September 7th chapter meeting celebrating 8 years as a chapter along with NPW. Our meetings are held at American Public University, 393 North Lawrence Street, Charles Town, WV 25414 at 2 pm. The topic is “Overpayments/Repayments” with speaker Charlotte N. Hodges, CPP. Pending approval 2.0 RCH credits for this meeting.

    For more information, please contact Vivian Hoffmaster at or register online for this event. We look forward to seeing you at our chapter meeting!

    One Day Class - A Day of Calculations
    August 25, 2018
    8:00 AM - 4:00 PM

    Fairfax County Government Building
    12000 Government Center Parkway
    Fairfax, Virginia 22035
    Room: Conference Room 4/5

    Have you ever struggled with trying to determine if a benefit is taxable or even what taxes to take out? Have you ever struggled with the various tax withholdings from someone over the age of 70 or even a deceased employee? Do you have trouble reading or understanding what tax table to use and how to read the various tables? You can learn that and so much more in the WMAC Calculations class.

    Chapter Meeting – Prep for Year-End Process
    September 05, 2018
    11:30 AM - 3:30 PM

    Waterford at Fair Oaks
    12025 Lee Jackson Memorial Highway
    Fairfax, VA 22033

    Celebrate year end in style by prepping for year-end processing all year long. We will discuss the importance of completing payroll reconciliation prior to filing your final Form 941 as well as annual Forms W-2. Best practices for preventing inaccurate data reported on Forms 941 or Form 944, resulting in fewer Forms W-2 C and fewer notices received from the IRS or SSA.

    Speaker: Melinee’ Cody, CPP

    Melinee’ Cody a graduate of the University of Maryland with a Baccalaureate degree in Computer Science. She currently serves as Director of Support and Training for PenSoft. She has over 29 years’ experience in hands-on payroll and accounting. Her career has covered many industries and afforded her a variety of experience. She has participated in systems implementation for payroll, time and attendance and user training.

    This meeting has been approved for 1.5 RCHs.

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