Session Descriptions

    2018 Session Descriptions
    Conference Agenda

    Thursday General Sessions  


      Opening General Session

    How Do You Take Care of "MIE"?
    Dr. Marie Gould Harper

    As we strive to do the best job we can for our employers, families, and community, we sometimes neglect the one person responsible for juggling all of the balls and keeping everything running smoothly – YOU!  Ask yourself, what do I need to do in order to take care of me?  The session provides an opportunity to motivate, inspire and encourage you to be the best person that you can be for yourself.  How can you alter what you are currently doing in order to ensure that you are taking care of your personal needs?  Come out and let’s chat.

      Closing General Session

    Recognizing Your Unconscious Bias and Harnessing the Power of Diversity & Inclusion
    Nicole Smith

    It is not a secret that unconscious biases penetrate various areas of your organization.  Everyone has biases. It's a part of the human make up. It is woven into every aspect of your life. When left unchecked, however, biases can have a negative impact in every interaction. The goal of this presentation is to support the discussion on the power of diversity & inclusion by helping participants move from unconscious to conscious awareness of their own biases. Engaging discussion will take place to help understand the “diversity & inclusion iceberg”, see the benefits of adapting to the changing demographics and workplace dynamics, and how unconscious bias affects every aspect of your life—personally and professionally.

    Thursday Breakout Sessions  


     Session 1 Breakout Session 1.A

    DOL Compliance: Is Your Organization at Risk?
    TimeClock Plus

    Is your organization prepared for a Department of Labor (DOL) audit? Increased federal and state labor regulations, coupled with restrictive budgets has made employee management and compliance particularly challenging. Come learn how the coming changes could affect your organization, and gain valuable insight on how the right labor management tools can ensure compliance with FLSA, FMLA, and ACA while simplifying and improving your workforce management process.

      Breakout Session 1.B

    Virginia Labor and Employment Law
    Jermial Gray

    Are you in compliance with the labor and employment laws of the Commonwealth? Are you up to speed with recent changes to Department of Labor and Industry policy? Are you aware of the suggested changes to current legislation regarding employment in Virginia? If you answered no to any of these questions, this session is for you.

      Breakout Session 1.C

    Data Compromises & The Tax Cut and Job Act
    Ley Mills

    Data Compromises: A Tax Practitioner’s “Nightmare” -topics that will be covered include an overview, identifying risk, and how to protect and detect identity theft attempts. Examples will be shown. We will also talk about how to respond and recover if you become a victim. Cybersecurity resources will be provided.

    Tax Cut and Job Act: This act will have an effect on both individuals and businesses in the 2018 tax year and beyond

      Breakout Session 1.D

    Unclaimed Property Reporting Help for the Front Lines
    Vicki Bridgeman and Bill Dadmun

    The Virginia Department of the Treasury Unclaimed Property program protects the rights of the absentee owner.  Our program reconnects citizens with their property and/or funds that have been turned over to the state when companies lose track of the rightful owners. We will take you through the easy process of how holders should report property to our division and also how claimants can find their missing money as well.

     Session 2 Breakout Session 2.A

    Paycards: Generational Trends Shaping the Future of Worker Pay
    Sponsor - Global Cash Card

    A national study reveals hidden habits, perceptions, and preferences of American workers when it comes to money and pay. Understanding the perceptions and needs related to pay of the youngest members of the workforce is vital to an organization wanting to remain at the forefront of worker trends and being successful in recruiting and retaining top talent.

      Breakout Session 2.B

    Quarterly Census of Wages and Current Employment Statistics Programs
    Kelly Quinn & Nicholas Johnson

    Learn about two important Bureau of Labor Statistics (BLS) programs:

    Quarterly Census of Employment and WagesThe Quarterly Census of Employment and Wages (QCEW) program publishes a quarterly count of employment and wages reported by employers covering more than 95 percent of U.S. jobs available at the county, Metropolitan Statistical Area (MSA), state and national levels by detailed industry. Data from the QCEW program serve as an important input to many BLS programs. In addition, data from the QCEW program serve as an input to other Federal and State programs. The Bureau of Economic Analysis (BEA) of the Department of Commerce uses QCEW data as the base for developing the wage and salary component of personal income. The Employment and Training Administration (ETA) of the Department of Labor and the State workforce agencies use QCEW data to administer the employment security program. The QCEW data accurately reflect the extent of coverage of the State UI laws and are used to measure UI revenues; national, State and local area employment; and total and UI taxable wage trends. Learn more about reporting your data for the Multiple Worksite Report (MWR).

    Current Employment StatisticsEver wonder where the total nonfarm employment figure originates?  Each month the Current Employment Statistics program surveys approximately 149,000 businesses and government agencies, representing approximately 651,000 individual worksites, in order to provide detailed industry data on employment, hours, and earnings of workers on nonfarm payrolls for the nation, all 50 states, the District of Columbia, Puerto Rico, the Virgin Islands, and about 450 metropolitan areas and divisions.  These data are the first indicator of current economic trends each month and are inputs to many gauges of the US economy.  Learn the mystery behind these vital monthly estimates and how you can contribute to our nation’s important economic statistics.

      Breakout Session 2.C

    FLSA Hot Topics
    Cindy Maish

    More than 135 million workers in more than 7 million workplaces are protected or “covered” by the Fair Labor Standards Act, which is enforced by the Wage and Hour Division of the U.S. Department of Labor. In this session we will review hot topics in FLSA compliance.

      Breakout Session 2.D

    The Joy of Using Business Services Online During the Payroll Revolution and Helping Employees Navigate the Electronica Wage Reporting Web Service (EWRWS) 
    Inez Boyd

    Did you know that wage data can be reported to the Social Security Administration not only through Business Services Online (BSO) and Electronic Data Transfer (EDT), but also through Electronic Wage Reporting Web Service (EWRWS)? This is another option for companies who act as conduits to receive wage data from their customer base and in turn generate the wage information in EFW2 file format.

    Friday General Sessions  


      Opening General Session

    Leadership- It is Something We All Can Be
    Linda Dailey

    Are you a leader? You don’t have to be a manager to be a leader. In this session, we will talk about what it means to be a leader and how we cultivate that. You will also learn new ways to communicate and help others work together as a team.  We will talk about the role of a leader and how it will help you get ahead, keep your career on a forward path, deal with new levels of stresses as a leader and toot your own horn.

      Lunch General Session

    Dealing with Failure:  We All Fall Down, But We Get Up!
    Dr. Marie Gould Harper

    One of the factors identified as being a culprit of unauthentic work relationships is the fear of failure as well as the fear of success.  What has conditioned us to be afraid of making a mistake to the point that we are frozen and unwilling to take a risk?  How can we change our organizational cultures to be accepting of innovative ideas that may involve a few setbacks before we experience utopia?  Let’s discuss how we can get over failure, move on and become a success! 

      Closing General Session

    You are a Leader – But you are Human!
    Nicole Smith

    The best leaders have admitted mistakes; have been creative and innovative, passionate and authentic—keeping a sense of humor through it all—and coming out on top! So what do they all have in common? They are human and they remind us every day! The silhouette of a leader is changing along with leadership competencies and expectations. Good leaders have stepped off the pedestal that people have placed them. They have taken real-life experiences, common sense principles, and applied these to not only bring out their best selves but their colleagues as well. Let’s enjoy some practical leadership tips with a fresh perspective on how to lead for tomorrow!

    Friday Breakout Sessions  


     Session 3 Breakout Session 3.A

    Managing Across Generations
    Lura Woodley

    This presentation will enable participants to identify and understand the characteristics and traits of the four generations currently in the workforce. The concepts discussed will allow payroll management and payroll staff to effectively work with others to achieve goals; develop and maintain relationships with others; and adjust approaches to suit different people and situations. In addition, participants will be taught to respond appropriately to the needs, feelings and capabilities of others along with best strategies to achieve maximum productivity from members of each generation.

      Breakout Session 3.B

    Employment Law Issues in the “Gig Economy
    Frank Lynch

    As more companies turn to on-demand workers to save money and provide flexibility, changes in labor, privacy and tort law are at the fore. The gig economy is often touted as a natural evolution of the employer-employee relationship, with companies enjoying access to a larger and cheaper pool of talent and workers enjoying flexible hours and a better work/life balance. However, as the gig economy continues to redefine “work”, many workers are finding themselves shortchanged and are now fighting back.  The criticisms of the gig economy vary widely, but center around two themes: a lack of benefits and unfair pay.  Let’s explore the evolving legalities and how they’re impacting the legal issues in the workplace.

      Breakout Session 3.C

    Payroll Fraud: How It's Done and How to Prevent It
    Gerard Hall

    Did you know that Occupational Fraud takes an average of 5% of a company’s revenue per year? 

    Do you have your documentation and checks/balances in place to not become victim to the rising cases of payroll fraud? This session will go into the mind of a fraudster, identify common types of payroll fraud, and educate you on protecting yourself/your company from becoming the next victim.


      Breakout Session 3.D

    Multi-State Payroll
    Charlotte Hodges

    Payroll professionals face complicated compliance challenges when their company has employees in more than one state.  In this session, we will discuss the information you will need to keep up with compliance in every state your company has employees in with a focus on tax-specific challenges.

     Session 4 Breakout Session 4.A

    Payroll Calculations from a New Hire to Termination 
    Linda Dailey

    Have you ever struggled with a calculation and were not sure how to do it?  Do you always rely on your system and never check it for accuracy?

    In this session, we will walk through the life of an employee from hire to termination and use real-life events that may change the calculation of gross and net pay.   We will deal with things like regular rate of pay, overtime, tax changes, garnishments and child support deductions, benefits changes and more.  Bring your thinking caps and your calculators because we will be working through scenarios that we as payroll professionals deal with on a regular basis.

      Breakout Session 4.B

    Frank Gorrell

    Most people think timekeeping is not that hard; fill in the hours on the charge line under the date. Done. Not quite! We'll go in-depth with timekeeping following along with what some auditors use in surprise labor charging and time charging audits.

      Breakout Session 4.C

    Drafting Your Payroll Plan- Process Mapping & Documentation
    Abbey Moran

    We’ve all dreamed of winning the lottery…but what happens to the office when someone hits the jackpot? Make sure your payroll team is ready for anything by walking through process mapping exercises and formally documenting your procedures. You never know when an unexpected absence is going to happen – after taking this session you will at least know where to start preparing!

      Breakout Session 4.D

    Hot Topics of Employment Law for 2018 and Beyond
    Frank Lynch

    There have been a lot of developments in Employment Law in 2018, most notably #MeToo and Times Up.  On the ADA front, drugs, stress and leave are trending topics.  The DOL and its Wage & Hour Division has established the Payroll Audit Independent Determination program for voluntary resolution of potential overtime and minimum wage violations under the FLSA – how is it working??  There are growing trends on the state and local government level of employment statutes involving paid sick leave, ban the box and other restrictions on background checks, marijuana legalization, salary inquiry bans, etc.  We’ll review some of these hot topics and see where things may be headed in 2019.

     Session 5 Breakout Session 5.A

    Charlotte Hodges

    In this session, we will review an unfortunate event that every payroll professional will have to face at some point in their career.  Our overpayments discussion will focus on the permissible actions that can be taken for recovering overpayments and salary advances.  We will explore the options related to the repayments of certain payments and reimbursements per company policy when an employee leaves the company before a certain period of time has elapsed.

      Breakout Session 5.B

    Internal Controls
    Frank Gorrell

    Payroll fraud schemes are more prevalent than you might imagine - in fact, they may be among the easiest to pull off!  Join in the discussion of how together we can prevent and detect simple errors and even fraud.

      Breakout Session 5.C

    Termination Pay
    Gerard Hall

    HR just informed you that an employee has terminated.  Have you covered all your bases when it comes to handling an employee’s final paycheck?  This session will dive into all items to consider when handling termination pay for an employee.

      Breakout Session 5.D

    We Work Together – One Person Payroll and Team Dynamics
    Abbey Moran

    It’s not the size of your payroll team that matters, it’s the quality of the work you perform. Whether working as a one-person payroll shop or part of a 20-person department, we all face unique challenges. In this session we will explore the nuances of working alone, working as a team, and how to acclimate when moving between the two.