Newsletter

March 2018 Print

President's Report

Carrie Louise Hovell, CPP
President
Infinitive, Inc.

When you are behind the scenes, you notice a lot of more of what happens to get a conference ready for October. In the last few months, I have been noticing the true dedication of the volunteers for the Virginia Statewide Payroll Conference. The time commitment these people make is inspiring. They want to achieve nothing but the best and they work hard to bring it each October. As President, I have been truly moved by the dedication and excited about what October is going to bring for this year’s conference.

When you attend the two-day conference in Williamsburg, Virginia this year, I hope you understand that your VSPC board has been working all year to make this conference the continuous success it is. In fact, some committees are already working on details for the 2019 conference. Each month on a Saturday, our board members come together in person (and by conference call) to give updates about where each committee stands for this year’s conference. It is an opportunity for committees to give details about their success and ask for help where needed. Since committees have an impact on others, it is a great time to see them work together and develop their ideas and concepts.

We are less than 7 months away from the conference and things are truly coming together. Our charity has been picked and it is a great time to start collecting donations for it. Since nothing is perishable, you can get a box or bag started and collect items as they go on sale. Together, we can make a direct impact on their community by filling their current needs. Use coupons, Kohl’s Cash, whatever it takes and we can show the compassion of our payroll professionals.

Our theme is Payroll Revolution and it is amazing how payroll has changed just in the last few decades. Imagine the amount of paper we use to use to process payroll and how now, we can go nearly paperless. From cash to checks to ACH, payroll has moved with the times. As payroll professionals, we continue to learn and grow as a community. We bring our knowledge back to our offices and help educate our teams. I know each year I have brought at least one new thing back to my office to share with my manager. And many of the items from classes or exhibitors have helped us to better our payroll.

This year will truly be revolutionary. We will be learning from subject matter experts. We will be seeing old friends and be meeting new people throughout DC, Maryland, Virginia, West Virginia, and even some of our friends in North Carolina. We will have time to interact with companies that support our payroll community and our continuous growth. Don’t miss this year’s conference. It will set you back ages in the payroll revolution.

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Exhibitors, Sponsors and Government Sponsors

The VSPC provides attendees with the opportunity to engage with leading companies displaying and demonstrating their products. We are excited to introduce exhibitors who will be participating this year and offering you an unrivaled chance to experience the latest technology and innovations.

Gold Sponsor - Global Cash Card

Silver Sponsor - Bloomberg Tax

Bronze Sponsor - Nova Time 

Bronze Sponsor - Rapid PAYCARD

Bronze Sponsor - Robert Half

 

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Why Should I Attend?

The Year of Change Continues
By Stephanie Salavejus

In February I shared the viewpoint of numerous experts, and Congress is making good on their prediction. The Committee on Ways and means released a discussion paper on “The Taxpayer First Act.”  

The proposed legislation plans to transform the taxpayer interactions with the Internal Revenue Service (IRS). It is a surprising piece of legislation recommending significant changes to the IRS customer service model. Congress is asking IRS to provide a comprehensive modernized customer service strategy. In working with the IRS advisory committees for a multitude of years, I can tell you this will be no easy feat for the IRS if Congress does not provide the necessary funding.

The “modernized” model they refer to is the ability for taxpayers to interact with the IRS digitally and set up an online account. The wish list includes the option to authorize the taxpayers representative to have access to information and act on their behalf. It is exciting to see years of hard work and lobbying rise to the surface of the proposed legislation.

A win for the payroll industry is the recommendation to develop an online platform for submitting Form 1099 filings. Many payroll professionals wear multiple hats, and for those responsible for filing Form 1099s, the ability to submit the forms similar to how they submit forms to the Social Security Administration is a big deal. Productivity will increase significantly for companies that process large volumes of Form 1099s and having a confirmation of receipt provides a piece of mind to everyone in the organization.

Personally, the standardization of electronic signatures for authorizations is a huge win for tax practitioners, CPAs, and accountants. It would allow electronic signatures to be acceptable when a taxpayer requests authorization for their tax representative. The current process is antiquated and cumbersome for the practitioners but more importantly is stressful for the taxpayer.

When “experts” offer their predictions, many times they miss the mark but this year they are on target. The first quarter of 2018 delivered significant changes that impacted the workload of many payroll professionals. The American Payroll Association has been very busy working on behalf of the industry to reduce onerous burden. We are fortunate to have an association dedicated to protecting our interest.

Join us on October 12-13, 2018 in Williamsburg, Virginia to learn from subject matter experts on payroll legislation and best practices. Learn more about the conference by visiting the VSPC website at www.vspc-apa.com

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Social Media

The Hashtag Explained For Those Who Are Not Familiar
By: Corrie Hurt, CPP

The hashtag is the pound sign and in Social Media, it is used to draw attention to an event, organize something or promote something. What a better way to promote our annual Payroll conference than to use the # symbol. Hashtags started on Twitter as a way of making things easier for people to find, follow or contribute to a conversation. The hashtag was believed to start on Twitter in 2007 and has become extremely popular since then. The only thing you will have to do is put the pound (#) sign directly in front of the word or phrase and follow a few simple rules. No spaces, no punctuation and no special characters.

When we all get together in October for the conference, we are going to start using our # symbol so that our target audience will see what we are posting. It is important to not go overboard with your hashtag symbol because it can appear to be spam. Our hashtag for the conference will be #VSPC18 It’s really going to be that simple. When you post to Facebook, Instagram or Twitter, just use this hashtag. Give it a try today by going on Facebook and search for our hashtag. We are so excited for this year’s conference and can’t wait to see you all there!

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Places to See

Insight from a Local
By Stephanie Salavejus

As a resident of Williamsburg, I enjoy a variety of perks, but one I especially enjoy is the free admission to the Jamestown Settlement and the American Revolution Museum at Yorktown.
Near the site of the original colony, Jamestown Settlement tells the story of 17th-century Virginia; from the arrival of English colonists in Jamestown in 1607 to the cultural encounters and events that planted the seeds of a new nation. The world of Jamestown, America’s first permanent English colony, comes to life through film, gallery exhibits, and outdoor living history.

They have an expansive gallery of exhibits and an introductory film describing the cultures of the Powhatan Indians, Europeans and Africans who converged in 17th-century Virginia and trace Jamestown’s beginnings in England and the first century of the Virginia colony.

I like to visit the church and read the names of all the families who left their mark on Jamestown but especially proud that our family has traced our roots back to the original settlement. I often visit and think about the challenges and struggles the families faced all the while looking for a better life.

While you are attending the Virginia Statewide Payroll Conference, I encourage you to visit the historic area. It is full of fun and interesting activities that make you appreciate the conveniences we enjoy today.

Being I grew up in Williamsburg if you have questions about the area, ask me. I enjoy sharing information about the place I call home.

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Hotel Reservations

Reservations: The Virginia Statewide Payroll Conference group rate of $101/night + tax, is available one day before and after the conference!  Call 1 (800) 222-8733 and reference the group name Virginia Statewide Payroll Conference 2018 or group code VSP.  You can all so use the reservation website by September 10th, 2018 (or until sold out).

To make your reservation at www.Williamsburg.DoubleTree.com. On the left of the page enter the dates of arrival and select “Add special rate code".  Select “Group Code”, where you will enter your "ID code" of VSP.  The group rate for this event is $101.00 per night.  To get the government rate, check the “Government / Military Rate” box on the left side of the screen.  Please contact the hotel directly in regards to accommodations for early check-in and late check out.

Hotel Amenities:  The hotel offers complimentary parking, indoor and outdoor swimming pools, modern 24-hour fitness center and their signature chocolate chip cookie!!

Local Attractions:  DoubleTree by Hilton Hotel Williamsburg is the closest hotel to the thrilling Busch Gardens theme park. The hotel offer shuttle service to and from the park (fee applies).  While you are in Williamsburg, enjoy a round of golf on one of Williamsburg’s world-famous courses.  The hotel offers easy access to dining and shopping at the Premium Outlets shopping mall.

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Charity for 2018

Transitions addresses the question of what abuse is. One form of abuse includes domestic violence, where Transitions goes through to explain what domestic violence is and lists the types of domestic violence encountered by a family or an individual. Each of us has the ability to assist them in the efforts to help others by supporting their current needs list. Let us all give and support them and our local chapters in gathering these items. Please refer to the website for the needs list under the charity section.

What is Domestic Violence?
Domestic Violence is a pattern of abusive behaviors in the context of an intimate relationship. Abusive behaviors are used by one individual to control or exert power over another individual. It includes physical violence, sexual violence, psychological violence, and emotional abuse. Over time the abusive behavior will become more frequent and escalate. Whether emotional or physical, both and all forms of abuse can be devastating.

Types of Domestic Violence:
Physical Abuse: Hitting, slapping, shoving, grabbing, pinching, biting, hair pulling, etc. are types of physical abuse. This type of abuse also includes denying a partner medical care or forcing alcohol and/or drug use upon him or her.

Sexual Abuse: Coercing or attempting to coerce any sexual contact or behavior without consent. Sexual abuse includes, but is certainly not limited to, marital rape, attacks on sexual parts of the body, forcing sex after physical violence has occurred, or treating one in a sexually demeaning manner.

Emotional Abuse: Undermining an individual's sense of self-worth and/or self-esteem is abusive. This may include, but is not limited to constant criticism, diminishing one's abilities, name-calling, or damaging one's relationship with his or her children.

Economic Abuse: Is defined as making or attempting to make an individual financially dependent by maintaining total control over financial resources, withholding one's access to money, or forbidding one's attendance at school or employment.

Psychological Abuse: Elements of psychological abuse include - but are not limited to - causing fear by intimidation; threatening physical harm to self, partner, children, or partner's family or friends; destruction of pets and property; and forcing isolation from family, friends, or school and/or work.

Stalking: A pattern of repeated, unwanted, attention and contact that causes fear or concern for one’s own safety or the safety of someone else (e.g., family member or friend). Some examples include repeated, unwanted phone calls, emails, or texts; leaving cards, letters, flowers, or other items when the victim does not want them; watching or following from a distance; spying; approaching or showing up in places when the victim does not want to see them; sneaking into the victim’s home or car; damaging the victim’s personal property; harming or threatening the victim’s pet; and making threats to physically harm the victim.es Abuse Include?

What does Abuse Include?

Abuse may begin with behaviors that may be easily dismissed such as possessiveness, threats or distrust. Abusers will minimize the behavior and/or try to convince the person being abused that the abusive behavior is done out of love. Love does not hurt or consist of someone trying to control. As the abusive behavior intensifies, the abuser will apologize, make promises to discontinue the abuse or get help. Some of the signs of an abusive relationship include a partner who:
•   Telling the victim that they can never do anything right
•   Showing jealousy of the victim’s family and friends and time spent away
•   Accusing the victim of cheating
•   Keeping or discouraging the victim from seeing friends or family members
•   Embarrassing or shaming the victim with put-downs
•   Controlling every penny spent in the household
•   Taking the victim’s money or refusing to give them money for expenses
•   Looking at or acting in ways that scare the person they are abusing
•   Controlling who the victim sees, where they go, or what they do
•   Dictating how the victim dresses, wears their hair, etc.
•   Stalking the victim or monitoring their victim’s every move (in person or also via the internet and/or other devices such as GPS tracking or the victim’s phone)
•   Preventing the victim from making their own decisions
•   Telling the victim that they are a bad parent or threatening to hurt, kill, or take away their children
•   Threatening to hurt or kill the victim’s friends, loved ones, or pets
•   Intimidating the victim with guns, knives, or other weapons
•   Pressuring the victim to have sex when they don’t want to or to do things sexually they are not comfortable with
•   Forcing sex with others
•   Refusing to use protection when having sex or sabotaging birth control
•   Pressuring or forcing the victim to use drugs or alcohol
•   Preventing the victim from working or attending school, harassing the victim at either, keeping their victim up all night so they perform badly at their job or in school
•   Destroying the victim’s property

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Chapter News

Southwest Chapter:

Southwest VA Chapter is having their April Meeting on April 26th at 8:30 am to 10:00 am and the presented topic is TBD.

Location is at American Healthcare LLC. 3131 Electric Rd, Roanoke VA, 24018. 

Hampton Roads Chapter – HRAPA

The Hampton Roads chapter is ready for Spring! We would like to invite you to join us for our next chapter meeting on April 12, 2018, where Alice P. Jacobsohn, Esq. from the National APA will inform us on updates in payroll legislation and governmental relations.  Please visit our website at www.hrapa.com to find out more about our chapter and to register for the April meeting.  We look forward to seeing you there.  Follow us on Twitter @HR_APA.

Please check us out at www.ctwvapa.org. We invite you to join us for our June 8th quarterly chapter meeting. Our meetings are held at American Public University, 393 North Lawrence Street, Charles Town, WV 25414 at 2 pm. For more information, please contact vivian_a_hoffmaster@raytheon.com or register online for this event. We look forward to seeing you at our chapter meeting!

 

 

Please take note that our regular chapter meetings for 2018 - we will be at 2 locations: Waterford in Springfield VA and at the Waterford in Fair Oaks VA.

Waterford – Fair Oaks (Fair Oaks Mall across the parking lot near Sears)

12025 Lee Jackson Memorial Highway

Fairfax, VA 22033

Wednesday, June 20, 2018, breakfast meeting - 8:00 am – 12:00 pm

Wednesday, September 5, 2018, lunch meeting - 11:30 am – 3:30 pm

Waterford – Springfield

6715 Commerce Street

Springfield, VA 22150

Thursday, April 19, 2018, breakfast meeting - 8:00 am – 12:00 pm

Thursday, August 16, 2018, lunch meeting - 11:30 am – 3:30 pm

Thursday, December 13, 2018, lunch meeting - 11:30 am – 3:30 pm

Upcoming Events:

Here is a look at chapter events coming up in early 2018. Be sure to register early to save your spot!

Date             Event                                        Location

4/7               One-Day Class: Calculations    Fairfax County Government Center

4/19             Chapter Meeting                       Waterford at Springfield (breakfast)

6/9               Outreach - Capital Food Bank  South Gate Community Center, Reston, VA

Additional information on these events will be updated on the WMAC website as details become available. Please be sure to watch our calendar for registration & course updates!

Join us for the next Chapter Meeting!

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Why Volunteer

By Carrie Louise Hovell

This year we have been introducing you to our board.  We have two more members we would like you to learn more about.  Each one of us had a different journey to the VSPC and volunteering on the board.  I hope these volunteers inspire you to join our efforts to bring our payroll professionals the best statewide conference.

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Speakers

Gerard M Hall, CPP
Learning & Development Manager
CBIZ Employee Services Organization

VSPC Speaker Committee Volunteer

Serving as the Learning and Development Manager for a Payroll Service Bureau, I wanted to become more engaged with the organizations surrounding payroll.  I was pushed by several of my peers as well as my local APA chapter (SWVA).  I was able in 2015 to experience my first Virginia State Payroll Conference in Roanoke and was extremely impressed with the wealth of knowledge shared in both the main sessions as well as the breakouts.  While I only knew two people who attended (my coworkers), the mixers allowed me to meet several connections that I still keep in contact with today.  It was for these reasons that I reached out to volunteer on the VSPC committee.  I thoroughly enjoy training and getting the knowledge to the masses via classroom instruction and LinkedIn articles.  I’m proud to be a part of VSPC!

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Registration

By Timothy Massenburg, CPP
Payroll Supervisor
Henrico County

VSPC Registration Committee Volunteer

I’ve been the Payroll Supervisor for Henrico County in the Finance Accounting Division for 10 years. Prior to this job, I worked for the Department of Motor Vehicles as the Payroll Manager and Tax Compliance Office for 3 years. My payroll career started in 1986 working at Virginia State University as a fiscal assistant, accountant, and various other capacities for 18 years.

A former supervisor introduced me to the Richmond Chapter of the American Payroll Association in 2000 and the rest is history. In 2003, I started volunteering with the Virginia Statewide Payroll Conference on the Vendors committee with Kitty Baker.  The vendor hall was always exciting with so many different companies and attendees in this big room showing off their products and services.  In addition, don’t forget the awesome door prizes and give-a-ways.

One of my best hobbies is taking pictures, so I quickly signed up for the Historian role and captured the conference moments from the beginning to the end. It was fun collecting the photos and submitting the Dream Theme Contest to National during Congress. If you have a thing for writing then, serving as Conference Secretary under Dan Dycus was very interesting. I got a chance to see everything come together in the planning of a statewide conference.  For the last few years, I had the opportunity to volunteer with Registration with Liz Burroughs. The art of seeing the attendee booklet put together, along with all the information that explains the two-day conference of classes, speakers, events, and activities is a pleasure to work on this committee.

The most rewarding experience in volunteering for the Virginia Statewide Payroll Conference Committee is the annual collection of the VSPC Payroll Proclamations from the various host cities over the last 10 years. The City Mayors and County Board of Supervisors attend our conference opening session to welcome the attendees to their town and issue the payroll proclamation.  This certificate recognizing the hard work of payroll professionals and the vital role in contributing to the American economy as wage earners by paying and collecting taxes that contribute to the collection of 68.5% of the annual revenue of the U.S. Treasury. “Payroll is why many Americans come to Work!” So let’s get moving and join the wonderful things that the VSPC committee offers you and the community.

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