Newsletter

    April 2018 Print

    President's Report

    Carrie Louise Hovell, CPP
    President
    Infinitive, Inc.

    It is amazing to think that we will all be meeting in Williamsburg, VA this October. I honestly cannot wait to see everyone. I truly enjoy being a part of this payroll community and meeting payroll professionals throughout the Mid-Atlantic area. I was just thinking about previous conferences and what I took out of each one.

    I joined the board in 2011 when we were in Fredericksburg, VA. It was my first year as the Exhibitor Committee Chair and I had the best time ever. I got to meet and interact with all these vendors who wanted to be part of our event. They didn’t hesitate to support our payroll education and you could see how much fun they were having with our attendees. It was a great event for me because I got to meet a lot of new people from the VSPC board to payroll professionals throughout Virginia. I was always around the DC metro community so this introduced me to people I likely would never have met if it weren’t for the Virginia Statewide Payroll Conference. It was even amusing when I was drawing door prizes at the Exhibitor Hall how people were excited and interactive as the business cards got drawn. I even remember pulling the same name three times from three different vendors. I hoped she played the lottery that night. I would have.

    What I didn’t realize, in 2011, is how much I would want to improve and expand the involvement I had with the conference. Each year, I tried reaching out to new vendors, went to other events to get face-to-face with sponsors, and relentlessly told them how wonderful our payroll community was. That this was the event they couldn’t miss and I was right. Our payroll professionals take the time to interact with our exhibitors and I want to thank you for that.

    By interacting with the exhibitors, you can learn about their products/services. You can also see how much they truly care about the conference succeeded and being a part of the event each year. They take time away from their office and money from their budgets to support the conference and even have a giveaway for the end of the day. However, in the end, they are there to help us make our payrolls even better. Through their products/services, we can improve delivery, compliance, and production. Be sure to take time this year and really get to know what they have to offer. You might be surprised how much it could help you and your payroll department.

    So my volunteer story doesn’t end there. After five years as the Exhibitor Committee Chair, I went on to be elected Vice President for 2016 and 2017. I was able to learn how each committee had an impact on the conference. I had some idea over the previous five years because I had attended our monthly board meetings. However, as Vice President, I was able to get involved in each committee. To see what they needed to complete and when. To learn how they reach out to others to get them involved. To complete what they needed for that year’s conference. I also learned how important it was to communicate and reach out to the committees to see if they needed anything.

    In 2017, I was elected President for 2018 and 2019. I appreciate the confidence our payroll professionals have placed in me. Nonetheless, it really does come down to the entire VSPC Board and I assure you that they want the best conference ever. They have been working hard since last October. For instance, the Hotel Committee has been working to get the room blocks bigger so as many of us as possible can be at the same hotel and working on the space for breakout sessions, general sessions, and the exhibitor hall. The Speaker Committee is finalizing the speakers and providing education in various areas. The Donations Committee is working on getting door prizes for the end of the conference and if you have a vendor you work with that might like a donation, please reach out to the Donation Committee. The Charity Committee is working with the chapters on their collections and donations for the raffle for this year’s charity. Be sure to see how your chapter is helping us with the charity’s wish list. The Exhibitors Committee is working on filling up the Exhibitor Hall and provide various vendors who can’t wait to show you what they have to offer. If you have a vendor you work with that you would like involved, please reach out to the Exhibitor Committee. The Social Media Committee is working on ways to get the word out about our event now and when we are at the conference. If you would like to help there by posting on Facebook, Twitter, and LinkedIn but don’t know where to start, please reach out to the Social Media Committee.

    In the end, all committees can you use our help. We succeed because of our volunteers. If you have any questions about any committee and how to get involved, please do not hesitate to reach out to me or any member of the VSPC Board. I can tell you my last 7 years with the VSPC have been wonderful. I have learned so much about myself and the payroll community. I have been blessed to develop some wonderful friendships and I see the VSPC as my family – every one of you has impacted my involvement and desire to help make this conference continue to succeed for decades to come. I hope you will consider becoming a volunteer and start your VSPC journey.

    Last but not least, if you haven’t registered yet, what are you waiting for? It is going to be a fantastic conference in Williamsburg, VA. If you have registered, I can’t wait to see you. Be sure to say hello.

     

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    Exhibitors, Sponsors and Government Sponsors

    The VSPC provides attendees with the opportunity to engage with leading companies displaying and demonstrating their products. We are excited to introduce exhibitors who will be participating this year and offering you an unrivaled chance to experience the latest technology and innovations.

    Gold Sponsor - Global Cash Card

     


     

    Silver Sponsor - Bloomberg Tax

     


     

    Bronze Sponsor - Nova Time 

       

     Bronze Sponsor - Rapid PAYCARD

     

     Bronze Sponsor - Robert Half

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    Speakers

    By Abbey Moran

    The speaker committee is thrilled to introduce we have a new committee member, Christian Lewis! Christian is the Payroll Manager for the City of Norfolk. We are so excited to have him on board – welcome Christian!

    We are working hard to finalize the session agenda for this year’s conference and hope to announce the full line-up soon. The topics were pulled from suggestions received during the 2017 conference. Coming to Williamsburg in October attendees will be able to select from a wide variety of sessions, including:

    • Virginia Labor Law
    • Unclaimed Property/Escheatment
    • Bureau of Labor Statistics – what is your company reporting used for?
    • Managing Across Generations
    • Payroll Calculations
    • Leadership/Career Development topics
    • Multi-State Payroll
    • Fraud Awareness
    • Internal Controls
    • Fringe Benefits (taxable vs. non-taxable)
    • and more!

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    Social Media

    Make the Most of the Conference this Year
    By: Corrie Hurt, CPP

    Often, it’s the people you meet and the connections that you develop that can provide real value while attending conferences. It can often be challenging to meet everyone that you wish to connect with, especially at a large conference. Don’t wait until you get to the Payroll Revolution conference to start making the most out of it. The event hashtag has been created #VSPC18 so jump start this year’s conference and start getting active with other attendees. Use it in all of your social media posts that are related to this year’s conference and have some fun with it to demonstrate your personality.

    Go ahead and introduce yourself to people using the hashtag and you will find that it will become easier to spark a conversation with them when you meet at the conference. You can also use the hashtag to share with others what you are hoping to get out of the conference. Once you have engaged in conversations with a few of your targeted connections, you can organize a time to catch up with them at the conference to network. It is so easy to go to a two-day conference and never run into a person that you were chatting with on social media in advance of the event.

    Make sure that you are socially active while at the conference both on and offline. Take and share photos of yourself with the people that you meet. This can be an awesome way to remember and to be remembered by the various people that you have connected with. Those photos will remain on the social media accounts and of those who you choose to tag in the photo and will build a history of who you have networked with throughout the years. Each year, the conference hashtag will remain the same, with only the year changing. So, for 2019, the hashtag will be #VSPC19.

    In order to get the most from the conference, sit at the front of the room for the opportunity to take great pictures. Sitting at the front of the room also allows you to make contact with the speakers and the materials are often better retained. It never hurts to be highly engaged and even smile at the speaker throughout the presentation.

    Most importantly, remember to follow up with those people that you have connected with at the conference. It’s great to keep the momentum going with frequent emails or phone calls or even facebook messaging. You can connect with attendees through LinkedIn and Twitter also. I would encourage you to continue to build upon those relationships that you create because you never know what job you may be preparing yourself for in the future - that connection you made may be the next CEO who wants you to work for them!

    So excited to see you all in October for the Payroll Revolution Conference #VSPC18.

     

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    Hotel Reservations

    Reservations: The Virginia Statewide Payroll Conference group rate of $101/night + tax, is available one day before and after the conference!  Call 1 (800) 222-8733 and reference the group name Virginia Statewide Payroll Conference 2018 or group code VSP.  You can all so use the reservation website by September 10th, 2018 (or until sold out).

    To make your reservation at www.Williamsburg.DoubleTree.com. On the left of the page enter the dates of arrival and select “Add special rate code".  Select “Group Code”, where you will enter your "ID code" of VSP.  The group rate for this event is $101.00 per night.  To get the government rate, check the “Government / Military Rate” box on the left side of the screen.  Please contact the hotel directly in regards to accommodations for early check-in and late check out.

    Hotel Amenities:  The hotel offers complimentary parking, indoor and outdoor swimming pools, modern 24-hour fitness center and their signature chocolate chip cookie!!

    Local Attractions:  DoubleTree by Hilton Hotel Williamsburg is the closest hotel to the thrilling Busch Gardens theme park. The hotel offer shuttle service to and from the park (fee applies).  While you are in Williamsburg, enjoy a round of golf on one of Williamsburg’s world-famous courses.  The hotel offers easy access to dining and shopping at the Premium Outlets shopping mall.

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    Why Volunteer

    By Linda Dailey

    I volunteer because I want to give back to the organizations and groups I care about. I love what I do as a career and give back by sharing my knowledge. It is very rewarding to me to do charity events and work, especially when it has to do with things I cherish. Some of the volunteering I do is because of my career. I enjoy what I do and like to share my knowledge with others. It is very rewarding to me when someone comes up to me and tells me how much they enjoyed my class and how beneficial it was. That makes me feel like what I do matters. All I want to do is give back because so many people have been that for me over the last 18 plus years. As I have said, I love what I do.

    With that said, I have been involved with WMAC since 2000 and I also volunteer for the VSPC-APA and currently serve as your Vice President for 2018 and 2019. I am also involved with National APA by being on their National Speakers Bureau, FPC Certification Board, and Strategic Leadership Task Force-Govt Public Sector among other things. I do this because I love it and I have made so many great friends over the years by staying involved and volunteering.

    Volunteering for charity events has provided me with so many blessings over the years. Recently, a group of us went and served lunch to homeless men in Washington, DC who were down on their luck. Those men were so grateful to have us there they kept thanking us for helping out. When I left there, I was so happy I was able to help out. It makes you stop and realize how much we have in our lives and we don’t even realize it.

    My favorite story, though some of you may have heard, I would like to highlight it again. A group of WMAC volunteers did Wreaths across America about 5 years ago and we had been laying wreaths on graves at Arlington National Cemetery. We had been doing this for about 2 hours and helped lay wreaths along with 20,000 other volunteers. We were about ready to leave the cemetery when we saw that a truck closer to the entrance of the cemetery that still had wreaths to lay so we decided to help. We walked down the road a little way and found the section of the cemetery where the new graves were and we wanted to lay wreaths on those graves. So I went to pay my respects to one of the graves in this section when a lady was standing at a grave in front of me. She asked me if I was looking for a particular grave and I said No that I just wanted to pay my respects and lay a wreath on these graves. I found out a few minutes later that the grave she was standing in front of was that of her young son who died in Afghanistan in July of that year. I was so touched I asked her if I could give her a hug. I did that and thanked her for her son’s service. It’s during those times when you know you were put in that place for a reason. I am not sure why but I am glad I was there. I had great examples growing up to show me what it means to help others when you can. Thank you, Mom, for being that great example.

    Why do you volunteer? How can you help your chapter, the VSPC-APA and/or National APA? You don’t have to do all I do but all of these organization can use your help. I can tell you what Maureen Brown (the founder of the WMAC-APA chapter) used to tell me, "You will get back so much more than you will ever give."

    It is FUN! Come, volunteer.

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    Chapter News

    Southwest Chapter:

    Southwest VA Chapter is having their April Meeting on April 26th at 8:30 am to 10:00 am and the presented topic is TBD.

    Location is at American Healthcare LLC. 3131 Electric Rd, Roanoke VA, 24018. 

    Richmond Chapter Breakfast Meeting, April 18, 2018, 8:00 AM to 11:30 AM
    Guest Speakers: Betty Martin, CPP “Gross to Net and What’s In  Between” and Lindo Gharib “2018 Hiring and Compensation Trends” 2 RCH, $30.00 Member Registration and $50.00 Non-Member Registration

    Applications are being accepted for the Matthew G. Gwaltney $1,000 Scholarship.
    Deadline is June 30, 2018. See Richmond Chapter website for more information.

    Save the Date: June 20, 2018, 8:00 AM to 4:30 PM
    Richmond Chapter All-Day Seminar, details and registration coming soon!

    Hampton Roads Chapter – HRAPA

    The Hampton Roads chapter is Having a great year. Sharon Byrum and other members of our chapter will be delightfully attending the APA’s 36th Annual Congress! We would like to thank Alice P. Jacobsohn, Esq. from the National APA for the insightful and interesting updates on legislation and governmental relations. Please visit our website at www.hrapa.com to find out more about our chapter, to register for the upcoming June 14th meeting, and to find out what our members are up to all throughout April for National Community Service Month. We look forward to seeing you there. Follow us on Twitter @HR_APA and “Like Us” on Facebook.

    Please check us out at www.ctwvapa.org. We invite you to join us for our June 8th quarterly chapter meeting. Our meetings are held at American Public University, 393 North Lawrence Street, Charles Town, WV 25414 at 2 pm. For more information, please contact vivian_a_hoffmaster@raytheon.com or register online for this event. We look forward to seeing you at our chapter meeting!

     

     

    Congress Update:
    The Washington Metropolitan Area Chapter, Charles Town West Virginia Chapter, and Charm City Payroll Association are your hosts for the 36th Annual Congress in National Harbor Maryland. If you are attending Congress, please stop by the host booth near registration to say hi! We will also have prize packages from each chapter filled with state-specific goodies and gift cards! We are also hosting a Monuments by Moonlight Tour around DC on Friday, May 18th that is open to everyone, whether you are attending Congress or just in the area.

    Monuments by Moonlight
    Friday, May 18, 2018 / Tickets $35 per person
    Tour departs at 7 pm; please arrive by 6:45 to check-in.
    Pick up/Drop off at the Gaylord National Harbor.
    The tour will last approximately 2 ½ - 3 hours long.

    Experience the beauty and awe of our country's most stirring monuments in a whole new way... by moonlight. On the Monuments by Moonlight Tour, you'll be transported to many of the city's most famous sights while enjoying the tranquil night and evening breeze.

    Highlights:
    - Professional Tour Guides with entertaining stories and historical information
    - See Washington DC's most popular monuments
    - Stop and tour some of the great memorials
    - Learn about the spirits who haunt the nation's Capitol
    - See Washington DC in a different light and a new perspective

    When the sun goes down, Washington turns into a different city, and Old Town Trolley Tours knows just the right way to show off the Capitol City at night! Enjoy the sights and sounds of this truly magnificent city as you join the professional tour guides for entertaining anecdotes and historical information along with a sprinkling of bewitching ghost stories of the spirits that haunt our nation’s capital.

    Our professional tour guides will take you right to some of the city’s most popular monuments and let you see the city in a different light, stopping at:
    - World War II Memorial
    - FDR Memorial
    - Lincoln Memorial
    - Vietnam Veterans Memorial
    - Korean War Memorial
    - Martin Luther King, Jr. Memorial

    Onboard you'll see some of the city's most popular monuments such as the Capitol Building, the White House, and the Washington Monument.

    The tour makes three stops, the MLK Jr. Memorial/ FDR Memorial, the Lincoln Memorial, and the World War II Memorial. The Lincoln Memorial stop also serves the Vietnam Veteran's Memorial and the Korean War Veteran's Memorial allowing you to see these sights in a different light. The MLK and FDR Memorials are the same stop.

    Please visit www.wmac-apa.org and click on Congress Attendees to register your seat!

    Summer CPP/FPC Study Group

    Registration for WMAC’s summer study group is now open. If you are planning to take the CPP or FPC exam during the Fall 2018 testing window, join us for an intensive course taught by subject matter experts familiar with the exam topics and testing.

    The Summer 2018 CPP/FPC Study Group will be based on the laws as of January 1, 2018.
    Cost $450, Does NOT include required text.

    Saturday, July 14, 2018 (9:00-1:00) - Class 1
    Saturday, July 28, 2018 (9:00-1:00) - Class 2
    Saturday, August 4, 2018 (9:00-1:00) - Class 3
    Saturday, August 18, 2018 (9:00-1:00) - Class 4
    Saturday, August 25, 2018 (8:00-4:00) - A Day of Calculations (Lunch Included)
    Saturday, September 8, 2018 (9:00-1:00) - Class 5
    Saturday, September 15, 2018 (8:00-4:00) - Cram For The Exam (Lunch Included)

    Locations:
         Study Group Classes 1 - 5
         Courtyard Marriott Tysons Corner
         1960-A Chain Bridge Road
         McLean, VA 22102

         A Day of Calculations and Cram for the Exam
         Fairfax County Government Building
         12000 Government Center Parkway
         Fairfax, VA 22035
         Conference Room 4/5

    To register, please visit http://wmac-apa.org/meetinginfo.php?id=361

     

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    Historian

    By Laura Pegram

    We’re about 6 months away from our statewide conference and I’m getting really excited. Being on the conference committee now has really given me a different perspective on what it takes to pull this all together every year. I hope everyone enjoys the speakers that get selected and the topics of the break-out sessions. I encourage everyone to try a session that may be on a subject that you’re not familiar with. It’s a great chance to learn something new. One of my favorite things after the conference is to come back to work and tell my boss; “Let me tell you about this new thing I learned at the Statewide Conference.” I’m looking forward to seeing everyone this fall and getting some great pictures to post.

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    Evening Social

    By Martha Seemiller

    Can you believe it is April already? Feels like just yesterday we were at last year’s Virginia Statewide Payroll Conference learning new payroll information, networking with our peers, telling jokes and just having fun. Wow, 6 months and we will all be together again. We are so busy planning this conference, trying to have new innovative ways to get everyone involved and have a great time while keeping everyone in the payroll industry in the know on the latest payroll updates and trends.

    While this is my second year on the VSPC committee board, I can say, I have met awesome people and learned so much more than I thought I knew, I would not change anything. I knew being on the committee was a time commitment, but did not realize how fulfilling it would be with the friendships I have made.

    During this time, I am busy planning the social event for this year’s conference. We will have a DJ and Casino night but if anyone has any suggestions on how to make the social event even more special, please let me know. You can email the committee at theme@vspc-apa.com.

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