Newsletter

    August 2017 Newsletter Print

    President's Report

    Greetings from the Beach. I wish. Actually, I have been sitting at my desk trying to figure out why so many of you have not registered for this year’s conference. I have been racking my brain and all I could think of is you are all on vacation. So, if you are reading this, don’t miss this message – just like the summer, Early Bird Registration is about to end!!!!!!

    Why do you want to take advantage of early registration? Well, I don’t know about you but saving $80 means I can do a lot more with the last few weeks of summer. Remember these dates and costs when you are planning to register:

                   Early Bird Registration (April 1 – August 13, 2017)              $350.00

                   Regular Registration (August 14, 2017 – September 3, 2017)         $430.00

                   Late Registration (September 4 – September 15, 2017)    $475.00

    So, don’t delay – the savings is worth it. http://vspc-apa.com/Attendees

    Don’t forget to make your hotel registration after you have completed your registration. You want to be sure to have a room at the hotel. http://vspc-apa.com/content.php?page=Hotel

    October is quickly approaching and the VSPC is working hard to provide you with a wonderful learning experience. However, the conference is also a great opportunity to meet payroll professionals throughout Virginia. We even have participants from West Virginia, Maryland, and North Carolina. Building your network is very important because our fellow payroll professionals are always an educational resource. They experience things we may not have yet. They also may have some advice on how to handle a situation or implementing a new payroll system. We are here to help each other so we encourage you to sit with someone new during each general session and classroom so you can meet many new payroll professionals. It is worth it. I know I rely on my network frequently and they have always been available to help.

    Last note – At this year’s conference, we will be changing our officers. I am sure you saw the email asking for volunteers and officers. This is a great time to get involved on the VSPC board. If you have questions about a specific position, please do not hesitate to reach out to the current member serving or me. I would be happy to let you know what is involved. So, if you are interested in running for President, Vice-President, Secretary, or Treasurer, please let us know. If you would like to participate in a committee, we would love it. We hope to hear from you soon.

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    Early Bird Registration Ending

    VSPC speakers are proven business leaders, subject matter experts, and fellow payroll professionals.

    These well-respected industry leaders understand the challenges payroll professionals face on a daily basis.  

    Our rigorous vetting process ensures your learning experience is among the best in the industry. Education areas include payroll fundamentals, advanced and global payroll.

    With 27 sessions to choose from, the VSPC will help you stay on top of the most critical compliance and legislative issues.

    Early registration closes August 13th, so register today!

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    Speaker's Corner

    The Doctor is IN! 

    You asked, and we listened! This year, VSPC will offer two new global payroll sessions.

    Payroll Options for International Assignments

    This session will cover the US taxation and payroll setups of globally mobile employees such as cross border business travelers, outbound assignees and inbound assignees. We will discuss what the tax equalization is in detail and how it’s handled from payroll perspective. (Friday, 9:10am – 10:40am) 

    Reporting International Equity & Incentives

    This session will cover the taxation of equity and incentive compensations of globally mobile employees. Income sourcing, foreign tax filing requirement and foreign tax credit issues will be discussed. (Friday, 10:50am – 12:20pm)

    Our co-presenters for these sessions are Anika Kim and Nathan Mathis.

    Anika Kim is a Tax Manager at Ernst & Young McLean Office. She has 7 years of experience in public accounting. She advises clients on a variety of issues including preparation of US income tax returns for outbound and inbound assignees, tax equalization and cross-border business travelers. She is an enrolled agent. She received her B.S. in Finance from the University of Virginia. Prior to joining Ernst & Young, Anika worked at the Wolf Group, PC as a Tax Specialist assisting foreign nationals and international organization employees and retirees with their individual income tax matters. 

    Nathan Mathis is a CPA with Ernst & Young’s U.S. mobility practice, working as a specialist for the last 7 years.  He has extensive experience in developing policies and structuring mobility programs to help clients achieve their HR and overall business goals.  As part of this role, Nathan works daily with clients to meet their obligations for tax compliance, as well as develop cost models and talent strategies so that they can develop their global leaders today and in the future. Nathan has led multiple global initiatives in technology and payroll redesign as well as performance improvement, helping clients of all sizes track and benchmark themselves to their goals as well as to their market.

    Our Thursday luncheon General Session speaker will be Jacqueline Weisgarber, from the Social Security Administration. Jacqueline’s session “Social Security: Securing Today and Tomorrow” will look at how Social Security benefits are calculated and how employees can plan for retirement and other important life events using Social Security’s online services. A secure, comfortable retirement is every worker's dream. And now because we're living longer, healthier lives, we can expect to spend more time in retirement than our parents and grandparents did.

    Jackie began her career with Social Security in 2006 as a Claims Specialist in the Charleston, SC field office. While working in the field Jackie processed thousands of Social Security claims including Retirement, Survivor, Medicare claims, post entitlement claims including complex fraud cases and more.

    Jackie moved to Richmond in January 2016 when she accepted the Public Affairs Specialist position covering central and western Virginia. In this role, Jackie represents the agency through local, regional and national outreach events including speeches and training sessions.

    Alberto Ruisanchez is the Chief of the Immigrant and Employee Rights Section in the Justice Department’s Civil Rights Division. He graduated summa cum laude from Georgetown University and magna cum laude from Harvard Law School, where he was an editor on the Harvard Law Review.  After clerking for the Honorable Juan Torruella on the U.S. Court of Appeals for the First Circuit, Mr. Ruisanchez was accepted to the Attorney General’s Honors Program at the Department of Justice.  Since then, he has worked in various sections of the Civil Rights Division helping to enforce laws that prohibit discrimination.

    Alberto’s expertise will be sure to shine during his session, “Preventing Immigration-Related Employment Discrimination in the Hiring Process,” which takes place on Thursday at 10:45am. This presentation will provide an overview of the Immigration and Nationality Act’s anti-discrimination provision, which prohibits employment discrimination based on citizenship status and national origin in hiring, firing, and recruitment, and during the employment eligibility verification process.

    New to the conference this year, Lura Woodley has many years of payroll experience and helps teach the CPP Study Group for the WMAC. We hope you enjoy her sessions, both happening on Friday!

    Payroll and Human Resources Working Together

    Human Resources is Payroll’s sibling in compliance. In order for organizations to ensure compliance, their Payroll and Human Resources Departments must work closely together. (Friday luncheon General Session, 1:30pm – 2:30pm)

    Internal Controls

    Internal Controls is Payroll’s link to compliance. Without the adequate internal controls, organizations would not be able to ensure compliance with laws, regulations and policies. (Friday, 2:50pm – 4:20pm)

    Lura F. Woodley, CPP, PHR is a multi-disciplined professional with over 20 years of experience in Accounting, Human Resources and Payroll. She has a solid Accounting background which started in the US Army as an Accounting Specialist and spans across the government, non-profit and private sectors. As a Payroll Director for the Armed Forces Services Corporation, Lura directs a team who is responsible for the payroll of over 3,000 government contractors who are dedicated to improving the lives of Service Members, Veterans, Families, Civilian Federal Workers and Federal Program Recipients.

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    Exhibitors, Sponsors and Government Sponsors

    Welcome Paycom - Platinum Sponsor

     One System Matters

    Paycom offers the only full HR solution contained in one database. So, the technology you use to hire new employees is the same tech you use to pay your workforce, comply with regulations, train your people and much more. It is all there – all of your workforce data – in one system, and that is important. https://www.paycom.com

     

     Silver Sponsors

     HR & PAYROLL RESOURCE CENTER

    Bloomberg BNA's HR & Payroll Resource CenterTM provides you with the complete HR solution! Access all of our HR, Payroll, Compensation & Benefits, and International HR products in one place. Find answers to your toughest questions with a single search, save your favorites, customize your email alerts, and more! https://www.bna.com

     Make the most of your investments in HR and payroll systems

    From our award winning, cloud-based Dayforce HCM to HR and payroll services, Ceridian serves all your human capital management needs. Ceridian offers a range of HR, payroll and tax filing services that complement Ceridian applications already in place - as well as the award-winning Dayforce HM application. https://www.ceridian.com

     Bronze Sponsors

     PayCards benefit your employees, bottom line and the environment.

    With the rapid! PayCard®, you can reduce costs, improve efficiency and create a great new employee benefit. The rapid! PayCard has no cost to implement and offers extensive personal training and marketing to ensure that your prepaid card program is a success. https://www.rapidpaycard.com

     

     

    We Make Finance and Accounting Hiring Easy

    Robert Half Finance & Accounting can provide you with highly-skilled candidates who match your unique hiring needs. We combine cutting-edge recruiting technology and matching algorithms with best-in-class customer service and seven decades of staffing experience to help hiring managers like you find the right fit quickly and efficiently.  https://www.roberthalf.com

     

    With over 100 offices and over 4,600 associates in major metropolitan areas and suburban cities throughout the U.S. CBIZ delivers top-level financial and benefits and insurance services to organizations of all sizes, as well as individual clients, by providing national-caliber expertise combined with highly personalized service delivered at the local level. https://cbiz.com

     

    If you're seeking a 100% paperless payroll or direct deposit solution for your W-2 employees or 1099 contractors, pay them on our prepaid Visa® or prepaid MasterCard®. We also offer customized solutions for per diem, travel and government cards, as well as corporate gift cards and incentive cards. https://www.globalcashcard.com

     

     

    Spend less time on payroll.  Easy to use PenSoft® Payroll Software. Free Live U.S based support.  Learn more about our product offering visit us at pensoft.com Download Free 30-day Trial

     

    Patron Sponsor 

     GET SET TO SHINE!

    The edgy, modern, delicate, effortless, versatile, go anywhere collection is here!  Contact Gale Nicholson lookgreat1@verizon.net 

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    Hotel Reservations

    Make sure that you are not stuck sitting in the Emergency Room this year and have a bed at this year’s conference at the DoubleTree by Hilton Hotel Richmond-Midlothian. This year’s hotel is a short drive from heart of Richmond. It is also very close to many shopping, restaurants to enjoy while you are on call at the conference. The hotel offers a complimentary shuttle within a 5-mile radius to explore the immediate area. A few restaurants that are in the area include Pescado's, Outback, Capital Ale House, Carrabas, Palmermo, Belle Vie, Carena's Jamaican Grille, Crab Louie’s Seafood Tavern, and Olive Garden. You can go shopping at the many specialty stores in Chesterfield Town Center, Westchester Commons or take the hotel’s complimentary shuttle to the designer stores of Stony Point Fashion Mall. Not to mention that one of the places to visit in Richmond, Carytown, a one-street delight full of local vendors and restaurants, is about 10 minutes from the hotel.

    The hotel has self-parking with no fee. Check-In is at 3:00 p.m. and Check At is at 12:00 p.m. The hotel offers a luggage hold. Please note the last day to reserve a hotel room is September 20th and rooms at the reduce rate are going fast. Just few of the amenities of the hotel that you will have access to is the complimentary fitness room, indoor pool and access to a sports facility with a water park and spa (additional fee) located across the parking lot from the hotel. Get in early on Wednesday and enjoy lunch or dinner at the Midlo Bistro Café and enjoy a nice cocktail in the Atrium Lobby Lounge in the hotel. Look for more news from the hotel in the next newsletter.

    Hotel Address:  DoubleTree, 1021 Koger Center Boulevard, Richmond, VA 23235

    Telephone:  804-379-3800

     

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    Places to See

    Planning on adding an extra day or two to explore Richmond. Here are a few ideas on what to do:

    Science Museum of Virginia (www.smv.org) – 2500 West Broad Street, Richmond – Experience science through demonstrations and interactive learning. Per their website: The mission of the Science Museum of Virginia is to inspire Virginians to enrich their lives through science.  The Museum is a catalyst for inspiration, a place that sparks curiosity and generates ideas in science, technology, engineering, and mathematics (STEM). Through hundreds of experiential exhibits, awe-inspiring artifacts and interactive technologies, the Museum presents dynamic science programming to hundreds of thousands of guests each year.

    The Museum features permanent exhibitions about space, health, electricity and Earth—to name a few—and hosts visiting exhibitions from around the world. The Dome theater, at 76 feet, is the largest screen in Virginia and provides guests with the ultimate immersive experience.

    Kings Dominion (www.kingsdominion.com) – 16000 Theme Park Way, Doswell, VA – Just north of Richmond. A great amusement park for the family. You can get your fill of roller coasters or get wet on the White Water Canyon. Why not end the conference with a fun day at the amusement park?

    G-Force Karts (www.gforcekarts.com) – 4245 Carolina Avenue, Bldg B, Richmond, VA – You know when you leave it will be rush hour. So why not stay in the city and take a loop with a go-kart. You know it will be a lot faster than I-95 or I-64. Get your adrenaline rush on the track before you go on the Interstate.

    Belle Isle (www.jamesriverpark.org) – 300 Tredegar Street, Richmond, VA – Looking for a leisure walk after the conference. Time to relax and let the knowledge soak in, you can walk to Belle Isle using a pedestrian footbridge from Tredegar Street. Large flat rocks surrounding the island make for a relaxing walk along the coast.

    Metro Richmond Zoo (www.metrorichmondzoo.com) – 8300 Beaver Bridge Road, Moseley, VA – Home to over 2,000 animals. Explore the zoo and meet the hippos and giraffes. Ride the Treetop Zoofari Zipline throughout the zoo. The zipline has 22 challenges and 2 zip lines. The trip takes 60-90 minutes and the entire course is set in the forest over a beautiful winding creek.

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    Charity

    Every year, the Virginia Statewide Payroll Conference supports a local charity in the area where the conference is held. In the past, VSPC has supported charities that helped children, homeless, and animals. This year, with the conference in Richmond, we contacted the Richmond Chapter of the APA for charities that they have supported as a chapter. They gave us several really good ideas but unfortunately, we could only choose one. Since the conference theme is “Your Prescription for Compliance”, the Board chose Health Brigade which provides primary care to the poor and uninsured. Not only is it related to the theme, but it is a worthy cause that needs our support.

    This charity only accepts monetary donations. So, we set up a direct link to the charity that we can use to donate on-line. For those that don’t want to wait until the conference to donate, the link is:

    https://healthbrigade.networkforgood.com/projects/32805-virginia-statewide-payroll-conference

    You can donate at any time and even if you aren’t able to attend the conference, you can still make a contribution using this link. Health Brigade depends on the generosity of the community to keep them going.

    For more information on Health Brigade, you can visit the charity page on the VSPC website at http://vspc-apa.com/Charity.

    In addition to the cash donations, we will be holding the annual raffle with all proceeds going to Health Brigade. There will be more information on the raffle items to come in the next newsletter.

    We look forward to seeing you at the conference!

     

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    Things to Do

    Let’s be honest. Deep down you enjoy shopping. Or you want to pick up a gift while you are in Richmond. So here are a few places to go when the conference isn’t happening:

    Chesterfield Towne Center (http://www.chesterfieldcenter.com/) – 11500 Midlothian Turnpike, Richmond, VA – Open from 10am – 9pm. It includes Barnes and Noble, HomeGoods, New York & Company, and many more.

    Best Buy (www.bestbuy.com) – 1560 W Koger Center Blvd, Richmond, VA – Open from 10am – 9pm. You never know. You might have forgotten your headphones or flash drive. Always important to know where you can get your tech fix.

    Kohl’s (www.kohls.com) – 11331 Midlothian Turnpike, North Chesterfield, VA – Open from 9am to 10pm. Didn’t pack enough clothes for the conference. Great place to pick up a last minute outfit or some accessories to go with that outfit.

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    Registration

    VSPC REGISTRATION UPDATE

    I cannot believe the summer is almost over. I hope you had a nice vacation or is still planning one soon. The kids are ready to go back to school and the days are getting shorter. This being said, the 17th Annual Virginia Statewide Payroll Conference early registration is ending. Do not wait, register by August 13 and save $80 before the prices goes up.

    The Richmond Chapter is pleased to host the VSPC conference this year and is excited about everyone coming to the River City. The Honorable Levar M. Stoney, Mayor of the City of Richmond will be here to officially welcome you and tell you about some of the wonderful things that are going on in the city. He will issue the Virginia Statewide Payroll Conference Proclamation and designate October 12 – 13, as payroll professionals’ days in the Commonwealth of Virginia. Don’t miss this historic event and sign up early for the conference.

    Tim Massenburg, Registration Chair

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    Chapter News

    WMAC - Upcoming Events:

    One Day Class – A Day of Calculations 6 RCHs - August 12, 2017 Fairfax, VA

    Have you ever struggled with trying to determine if a benefit is taxable or even what taxes to take out?  Have you ever struggled with the various tax withholdings from someone over the age of 70 or even a deceased employee?  Do you have trouble reading or understanding what tax table to use and how to read the various tables?  You can learn this and so much more in the WMAC Calculations class.

     

    NPW September Chapter Meeting 1.5 RCHs – September 7, 2017 Springfield, VA

    Topic:  Top Executives' Frequently Asked Questions About Reporting & Withholding on Fringe Benefits

    Speakers:  Handy Hevener, Esq, Partner and Patrick Rehfield, Partner

     

    NPW Outing Event – Nationals Park – September 9, 2017 Washington, DC

    Celebrate NPW with your fellow WMAC members, family, co-workers and friends – discounted tickets include concession stand credit.

     

     

    Colonial Capital Chapter of the APA

    Join the Colonial Capital Chapter of the APA for their next meeting. It will be on August 8th at 9 a.m. at 151 Enterprise Drive, Newport News, VA 23603. Our presenter will be Stephanie Salavejus, CPP, presenting the Cloud Solutions - SAAS Payroll.  Registration is $15 for CCC members and $25 for non-members. Breakfast will be provided.

    We also will be celebrating National Payroll Week in Gloucester on September 12th. Look for more information on our website, http://www.ccc-apa.com/meetings.html to register to attend.

     

    Charles Town Chapter:

     

    Our website is up and running at www.ctwvapa.org, please check us out. We invite you to join us for our September 8th chapter meeting celebrating NPW. Our meetings are held at American Public University, 393 North Lawrence Street, Charles Town, WV 25414 at 2 pm. The topic is “Payroll Calculations – The Basics and Beyond” with speaker Lura Woodley. For those looking to sit for the CPP/FPC exam this would be a great refresher course. For more information, please contact vivian_a_hoffmaster@raytheon.com or register online for this event. We look forward to seeing you at our chapter meeting!

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    Legislative Updates

    On July 17, 2017, the USCIS published their newest version of the Form I-9 (https://www.uscis.gov/i-9). This version of the form will be MANDATORY beginning September 18, 2017. The Form I-9 is used by Human Resources to verify employment eligibility for the U.S. There have been no changes to the current storage or retention rules that are current in force.

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    Coffee Fix

    Hello, Coffee Lovers!

    Within a few miles of the hotel are several coffee shops. These offer great cups of coffee as well as sandwiches.

    Adbibo Coffee Shop & Roasterie (10825 Midlothian Turnpike #105, Richmond) is less than a mile away and has gotten rave reviews.

    Perk! (2620 Buford Road, N. Chesterfield) is a little over two miles away, but worth the trip.

    Sugar Shack Donuts & Coffee (1931 Huguenot Road, N Chesterfield) is located roughly a mile away from the hotel.

    Carytown Coffee on the James (14300 Midlothian Turnpike, Midlothian) has a great variety.

    No list is complete without Starbucks (11413 Midlothian Turnpike, Midlothian), which is within walking distance.

    For the tea lovers in the group, The Tottering Teacup (3222 W Cary Street, Richmond) is only 7 miles from our wonderful hotel. This is well worth the trip, as they are known for having good pricing and quality teas.

    Last but not least, Gelati Celesti (3004 Stony Point Road, Richmond)is in the up and coming Scott’s Addition of Richmond. Should you decide to venture a little further out (about 5 miles from the hotel) this is a must do. Also while in this area, there are several great restaurants to provide a wonderful dining experience.

    Your Hotel Committee looks forward to seeing you in October. Don’t forget - book your rooms now as they are filling up fast!

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    Evening Social

    The VSPC is really excited about this year’s evening entertainment. Over the years, there have been fortune tellers, bands, DJs, casinos, dinner theatre and even an Elvis impersonator. This year, we are turning the table and going for your funny bone. “The Coalition Theater of Richmond” will be the entertainment at our conference this year.

    After a full day at the conference, we will be able to enjoy dinner together and laugh our butts off. Lord Byron once said, “Always laugh when you can. It is cheap medicine.” Well the doctor is in and we are working to have you laughing at the end of the day.

    Be sure to register today for the conference and your hotel room so you don’t miss this year’s conference. It will be hysterical.

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    National Payroll Week

    Although National Payroll Week doesn't officially start until September 4th, there are things you can do now to start the celebration early:

    #1: Take the "Getting Paid in America" survey at www.nationalpayrollweek.com. Everyone that takes the survey is entered to win a FREE paycheck & YOUR dream vacation. It will be the easiest paycheck you ever earn!

    #2: See how easy the survey was? Share it with your friends and family. You don't have to be a payroll professional to take the survey. Who knows? If they win, you could be their plus one on their dream vacation! 

    Sharing the survey is easy - send a quick email. Share it on your Facebook, Twitter, Instagram, and LinkedIn pages. Add it to your signature line at work. If you need help drafting any of these messages, we are here to help! 

    #3: Order your NPW supplies. These treasures don't last long, so if you really have your heart set on getting this year's polo, teddy bear, or tote bag, make sure to place your order early! 

    #4: Share your payroll pride on social media! Take a picture with the NPW poster or show off your awesome payroll team. Share a clever payroll joke. Don't forget to use #payrollweek and tag VSPC, your local chapter & APA!

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    Did You Know.....

    You are Just a Heart Beat Away

    You always hear in the news about heart disease being America’s No. 1 killer. Keeping a healthy heart is in everyone’s reach. Some of the known rules to having a healthy heart are, eat less fat, eat more fruits and vegetables, and keep cholesterol and blood pressure levels in check. These are just are a few of many ways to a healthy heart. 

    Stress 1, 2, 3

    People who overreact to stressful situations are more likely to have heart trouble. In one study, during frustrating tests, people whose blood pressure and heart rate jumped were likely to have reduced blood flow to the heart leading to heart problems. When Stress arise take a deep breath and count to 10 it works wonders.

    Tobacco Users

    Medical experts states that smoking affects more than your lungs. They recommend quit tobacco if you are using it. Studies shows within a few years of quitting, you’ll cut your risk of heart attack by at least half or similar to those who never smoked.

    Are You Skipping Breakfast?

    Did you know most heart attacks occur between 7 a.m. and noon? Medical experts say the probable cause is due to platelets, cells that help blood to clot are stickiest during the morning time frame. Experts say by eating breakfast can help prevent the platelets from clumping together and blocking vital arteries.

    Potato Couch Syndrome

    One of the greatest risk factors in heart attack deaths is not high cholesterol but sedentary living. If you invest at least a half hour of moderate physical activity most days of the week it can have the same fitness benefits similar to a traditional exercise routine. So take the stairs, park your car in the farthest part of the parking lot, walk briskly, and wave your arms like you just don’t care for 5 minutes are just a few ways to get active. Live Longer!

     

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    Pop Quiz

    Help pass the time in the Emergency Room.

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    Pictures from the Conference

    Suffering from memory loss.....maybe this will help.  Enjoy the memories from the 2015 Conference in Roanoke.

     

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